The End of Engagement Letter is a crucial document used in Malta to formally document the termination of an employment relationship. It serves as an official record of the agreed terms of separation between employer and employee, whether the termination is due to resignation, retirement, or mutual agreement. The document must comply with Malta's Employment and Industrial Relations Act and related employment legislation, while also adhering to EU regulations where applicable. This letter typically includes essential information such as the termination date, final payment details, treatment of benefits, return of company property, and any continuing obligations. It helps protect both parties' interests by clearly documenting the termination terms and ensuring compliance with legal requirements.
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1. Date and Address Block: Current date and formal address block including both employer and employee details
2. Subject Line: Clear indication that this is an End of Engagement Letter
3. Opening Acknowledgment: Reference to previous communications or agreements regarding the termination
4. Confirmation of End Date: Clear statement of the last day of employment
5. Final Payment Details: Overview of final salary, notice pay, and other statutory payments
6. Return of Company Property: List of items to be returned and deadline for return
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Reference Policy: Statement about company's policy on providing references
9. Contact Information: Details for future correspondence and final documentation
10. Closing and Signatures: Formal closing, signature blocks for both parties
1. Garden Leave Provisions: Include when employee is placed on garden leave during notice period
2. Non-Compete Reminder: Include if there are post-employment restrictions in the original contract
3. Outstanding Leave Arrangements: Include if there is accrued leave to be taken or paid out
4. Ongoing Projects Handover: Include if there are specific projects requiring handover
5. Benefits Continuation: Include if any benefits continue post-employment
6. Share Options/Long-Term Incentives: Include if employee has any share schemes or long-term incentives
7. Legal Claims Waiver: Include if part of a mutual settlement agreement
8. Exit Interview: Include if company policy requires an exit interview
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, notice pay, leave balance, and any other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Handover Documentation: List of key documents, passwords, and information to be handed over
4. Appendix 1 - Post-Employment Obligations: Summary of relevant clauses from employment contract that continue post-employment
5. Appendix 2 - Benefits Summary: Details of any benefits continuation or termination
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Telecommunications
Energy
Transport and Logistics
Media and Entertainment
Real Estate
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
People Operations
Corporate Secretariat
Executive Leadership
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
Company Secretary
HR Business Partner
Employee Relations Manager
Compensation and Benefits Manager
HR Operations Manager
Chief Human Resources Officer
People Operations Director
Legal Director
Compliance Officer
Department Head
Line Manager
Managing Director
Chief Executive Officer
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