The Not A Good Fit Termination Letter is a crucial document used in the Maltese employment context when an organization needs to end an employment relationship due to compatibility issues rather than misconduct or performance failures. This document must comply with Malta's Employment and Industrial Relations Act and related employment regulations, including proper notice periods and employee rights protection. It's typically used during or after probationary periods, or when there's a clear misalignment between the employee's working style, cultural fit, or career expectations and the organization's needs. The letter should maintain professionalism while clearly stating the termination decision, notice period, final payments, and next steps, all within the framework of Maltese employment law. It serves as an official record of the termination and helps protect both employer and employee interests by ensuring proper documentation of the separation process.
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1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and address
2. Reference Line: Subject line clearly indicating this is a termination notice
3. Opening Statement: Professional opening that directly states the purpose of the letter and references any prior discussions
4. Termination Details: Clear statement of employment termination, including effective date and reference to the probationary period if applicable
5. Notice Period: Information about the notice period as per Maltese law and whether it will be worked or paid in lieu
6. Final Pay and Benefits: Details of final salary, unused vacation days, and any other outstanding benefits or compensation
7. Company Property: Instructions regarding the return of company property and handling of company-related information
8. Closing Statement: Professional conclusion with acknowledgment of contribution and best wishes
9. Signature Block: Official signature section including name and title of the authorized company representative
1. Performance Context: Brief, factual context about the fit-related issues, used when documentation of specific instances is necessary
2. Transition Arrangements: Details about handover of work and responsibilities, included when the employee has significant ongoing projects
3. Reference Provision: Information about future reference provisions, included when the company is willing to provide references
4. Non-Disclosure Reminder: Reminder of ongoing confidentiality obligations, included when employee had access to sensitive information
5. Severance Package: Details of any additional compensation or benefits beyond legal requirements, included when offering extra severance
6. Legal Rights Statement: Statement about employee's legal rights under Maltese law, included when required by specific circumstances or company policy
1. Final Payment Calculation: Detailed breakdown of final payment including salary, benefits, and any deductions
2. Company Property Checklist: List of company items to be returned before final departure
3. Employee Acknowledgment Form: Form for employee to sign acknowledging receipt of the termination letter
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Technology
Financial Services
Manufacturing
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Healthcare
Professional Services
Education
Hospitality
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Telecommunications
Banking
Insurance
Gaming
Maritime
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Relevant Teams
Human Resources
Legal
People Operations
Compliance
Employee Relations
Corporate Secretariat
Senior Management
Administration
Relevant Roles
HR Manager
HR Director
Human Resources Business Partner
Employment Legal Counsel
Company Secretary
HR Administrator
People Operations Manager
Talent Management Director
Department Manager
Line Manager
Chief Human Resources Officer
HR Compliance Manager
Employee Relations Manager
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