The Intent To Leave Apartment Letter is a crucial document in Malta's residential rental market, governed by the Private Residential Leases Act 2020 and related legislation. This document is required when a tenant plans to terminate their lease and vacate a residential property, whether at the end of the lease term or during it. The letter must adhere to specific legal requirements regarding notice periods, which vary depending on the lease type and duration. It serves multiple purposes: officially documenting the tenant's intention to leave, initiating the property handover process, and protecting both parties' legal rights. The document should include specific details about the property, vacation date, and arrangements for final inspection and deposit return. In Malta, this notice must be properly served to the landlord and may need to be registered with the Housing Authority depending on the circumstances.
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1. Sender's Details: Full name, current address, and contact information of the tenant
2. Date: Current date when the notice is being issued
3. Recipient's Details: Landlord's/property manager's full name and address
4. Subject Line: Clear indication that this is a Notice of Intent to Vacate
5. Property Identification: Complete address and any relevant identifiers of the rental property
6. Notice Declaration: Formal statement declaring the intention to terminate the lease and vacate the property
7. Vacation Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements
8. Current Lease Reference: Reference to the existing lease agreement including its date and any registration numbers
9. Property Inspection Request: Request for final inspection and arrangement of property handover
10. Forwarding Address: New address for future correspondence and deposit return
11. Closing and Signature: Professional closing, tenant's signature, and date of signing
1. Security Deposit Instructions: Instructions for the return of the security deposit, to be included if a deposit was paid
2. Utility Services: Information about utility account transfers or terminations, if utilities are in tenant's name
3. Maintenance Status: Statement about the condition of the property and any known maintenance issues, if applicable
4. Early Termination Explanation: Explanation of circumstances if vacating before the lease end date, including any relevant provisions from the lease agreement
5. COVID-19 Declarations: Any required health declarations or special arrangements due to pandemic restrictions, if still applicable
1. Proof of Delivery: Registered mail receipt or proof of delivery documentation
2. Photographic Evidence: Current dated photographs of the property condition (optional but recommended)
3. Lease Agreement Copy: Copy of the original lease agreement for reference
4. Property Registration Certificate: Copy of the property registration certificate with Housing Authority, if applicable
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