The Failed Probationary Period Letter is a crucial document used in Maltese employment relationships when an employee has not successfully completed their probationary period. Under Maltese law, probationary periods typically last six months unless otherwise agreed, during which either party can terminate the employment relationship with minimal notice. This document is essential for ensuring legal compliance while formally communicating the termination decision. It should be used when an employer has determined that an employee has not met the required standards during their probationary period and includes key information such as the termination date, notice period details, final payment arrangements, and company property return instructions. The letter must align with the Employment and Industrial Relations Act and other relevant Maltese employment regulations.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is regarding termination during probationary period
3. Confirmation of Termination: Clear statement confirming the termination of employment during probationary period
4. Legal Basis: Reference to the probationary period clause in the employment contract and relevant Maltese law
5. Effective Date: Specification of the last working day, taking into account any required notice period under Maltese law
6. Final Pay Information: Details about final salary, pro-rated benefits, and outstanding leave payment
7. Company Property: Instructions regarding the return of company property
8. Signature Block: Space for signature of authorized company representative and formal closing
1. Performance Issues: Brief, factual mention of performance issues if relevant and if previously discussed with employee
2. Reference Offer: Optional offer to provide a basic reference for future employment
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, if specified in original contract
4. Handover Instructions: Specific instructions for handover of work, if applicable
5. Exit Interview: Information about exit interview arrangements, if company policy requires one
6. Benefits Continuation: Information about any benefits that continue post-employment, if applicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and any other entitlements
2. Company Property Checklist: List of company items to be returned
3. Employee Clearance Form: Form to be completed confirming return of property and settlement of any outstanding matters
Relevant legal definitions
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Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Hospitality
Construction
Transport and Logistics
Gaming
Telecommunications
Public Sector
Non-Profit
Relevant Teams
Human Resources
Legal
Operations
Administration
Personnel
Compliance
Management
Relevant Roles
HR Manager
HR Director
Department Manager
Team Leader
Operations Manager
General Manager
Managing Director
HR Business Partner
HR Administrator
Office Manager
Legal Counsel
Recruitment Manager
Personnel Manager
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