The Authorization Letter For Collecting Money is a crucial document used in Malta when one party needs to delegate the authority to collect funds to another party. This document is particularly relevant in situations where the authorizer cannot personally collect payments, such as during absence, illness, or business convenience. It must comply with Maltese legal requirements, particularly the Civil Code provisions regarding mandate relationships and, where applicable, the Prevention of Money Laundering Act. The letter typically includes detailed identification of both parties, specific authorization scope, amount details, validity period, and any relevant conditions or limitations. It may require notarization for higher amounts or specific uses, and banks in Malta often require such letters when allowing third parties to collect funds on behalf of account holders.
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1. Date and Location: Current date and place where the letter is being written
2. Authorizer Details: Full name, address, and identification details of the person giving the authorization
3. Authorized Person Details: Full name, address, and identification details of the person being authorized to collect the money
4. Authorization Statement: Clear statement of authorization, specifying the exact authority being granted
5. Purpose and Scope: Specific purpose for which the money is to be collected and any limitations on the authority
6. Amount Details: Specific amount to be collected or clear description of the money/payments to be collected
7. Duration of Authority: Time period for which the authorization is valid
8. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses if required
1. Special Instructions: Any specific instructions regarding the collection process, used when there are particular requirements or conditions
2. Indemnification Clause: Statement protecting the authorized person from liability, used in cases involving significant amounts or complex collections
3. Revocation Terms: Conditions under which the authorization can be revoked, included when the authorization is for an extended period
4. Banking Details: Specific bank account information, included when the collection involves bank transactions
5. Witness Section: Space for witness details and signatures, required when additional verification is needed or for high-value transactions
1. Copy of Identification Documents: Attached copies of valid ID documents of both parties
2. Payment Details: Schedule detailing payment information, amounts, and deadlines if multiple collections are involved
3. Power of Attorney: If applicable, attached power of attorney document giving broader legal authority
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Legal Services
Business Services
Healthcare
Education
Retail
Property Management
Insurance
Professional Services
Relevant Teams
Legal
Finance
Administration
Compliance
Operations
Treasury
Corporate Services
Customer Service
Risk Management
Document Control
Relevant Roles
Financial Manager
Legal Counsel
Administrative Assistant
Business Owner
Account Manager
Property Manager
Collection Agent
Office Manager
Compliance Officer
Personal Assistant
Power of Attorney Holder
Executive Assistant
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