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Request For Information Request For Proposal Template for Ireland

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Key Requirements PROMPT example:

Request For Information Request For Proposal

"Need to draft a Request For Information Request For Proposal document under Irish law for procuring a new enterprise-wide IT system, including cloud services and on-premise solutions, with planned implementation by March 2025."

Document background
The Request For Information/Request For Proposal (RFI/RFP) document is a critical procurement tool used in Irish business and public sector contexts, designed to either gather market intelligence or formally solicit detailed proposals from potential suppliers. It operates within the framework of Irish law and EU procurement directives, particularly relevant for procurements above certain thresholds. The document typically includes detailed specifications, evaluation criteria, submission requirements, and terms and conditions, ensuring compliance with Irish procurement regulations, data protection requirements, and competition law. It's particularly valuable when organizations need to understand market capabilities or require formal, comparable proposals for complex goods, services, or works, while maintaining transparency and fairness in the procurement process.
Suggested Sections

1. Introduction: Overview of the organization and general purpose of the RFI/RFP

2. Project Overview: High-level description of the project or requirement

3. Instructions to Respondents: Detailed guidelines on how to participate and submit responses

4. Timeline and Key Dates: Schedule of the RFI/RFP process including deadlines and key milestones

5. Submission Requirements: Specific format, content, and delivery requirements for responses

6. Evaluation Criteria: Detailed explanation of how responses will be assessed

7. Terms and Conditions: Legal framework governing the RFI/RFP process

8. Confidentiality Requirements: Rules regarding handling and protection of sensitive information

9. Contact Information: Details of procurement contact person and communication protocols

Optional Sections

1. Pre-Qualification Requirements: Specific criteria that must be met to participate - used for complex or high-value procurements

2. Site Visit Information: Details of site visits or physical inspections - included when physical presence is required

3. Environmental Requirements: Specific environmental or sustainability criteria - used when environmental impact is a key consideration

4. Social Value Criteria: Community benefit and social value requirements - included for public sector procurements with social impact objectives

5. Innovation Partnership: Framework for innovative solutions development - used when seeking novel solutions

6. TUPE Information: Employee transfer details - included when service transfer might involve staff transitions

7. Security Requirements: Special security clearance or compliance needs - used for sensitive projects

8. Local Content Requirements: Local business participation criteria - used when local economic impact is important

Suggested Schedules

1. Schedule A - Technical Requirements: Detailed technical specifications and requirements

2. Schedule B - Pricing Template: Standardized format for submission of pricing information

3. Schedule C - Response Templates: Standard forms and templates for responding to specific questions

4. Schedule D - Draft Contract Terms: Proposed contract terms for successful respondents

5. Schedule E - Service Level Requirements: Detailed service levels and performance metrics

6. Appendix 1 - Definitions: Detailed definitions of terms used in the RFI/RFP

7. Appendix 2 - Compliance Matrix: Checklist of mandatory requirements and compliance points

8. Appendix 3 - Background Information: Additional context and background documentation

9. Appendix 4 - Current State Analysis: Details of existing systems or processes if relevant

10. Appendix 5 - Data Room Guidelines: Instructions for accessing and using the data room if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions























































Clauses




































Relevant Industries

Public Sector

Technology and IT

Construction and Infrastructure

Healthcare

Financial Services

Energy and Utilities

Transportation

Education

Professional Services

Manufacturing

Telecommunications

Environmental Services

Defense and Security

Retail and Consumer Goods

Relevant Teams

Procurement

Legal

Finance

Operations

Risk and Compliance

Technical

Project Management

Supply Chain

Commercial

Internal Audit

Information Technology

Business Analysis

Vendor Management

Relevant Roles

Procurement Manager

Commercial Director

Chief Financial Officer

Project Manager

Category Manager

Supply Chain Manager

Contracts Manager

Legal Counsel

Technical Specialist

Business Analyst

Operations Director

Compliance Officer

Risk Manager

Vendor Manager

Sourcing Specialist

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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