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Request For Information Request For Proposal Template for United Arab Emirates

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Key Requirements PROMPT example:

Request For Information Request For Proposal

"I need a Request For Information Request For Proposal document for procuring a new enterprise-wide IT system for our UAE-based healthcare organization, with specific emphasis on data protection compliance and integration with existing systems, to be issued by March 2025."

Document background
The Request For Information Request For Proposal document is a critical procurement tool used in the United Arab Emirates when organizations need to both gather market intelligence and solicit formal proposals from potential vendors. It is particularly relevant when the procuring entity requires detailed information about available solutions before making a significant purchase decision or entering into a contract. This document type combines the exploratory nature of an RFI with the formal solicitation aspects of an RFP, making it especially useful for complex projects where market capabilities need to be assessed alongside formal proposals. The document must comply with UAE federal procurement laws, including Federal Law No. 8 of 2017 and related regulations, particularly when used by government entities or for public sector projects. It typically includes comprehensive technical specifications, commercial requirements, evaluation criteria, and specific UAE market requirements such as local content provisions and Emiratisation considerations.
Suggested Sections

1. Introduction: Overview of the organization and the purpose of the RFI/RFP

2. Instructions to Respondents: Detailed guidelines on how to prepare and submit responses, including submission deadlines, format requirements, and contact information

3. Project Overview: Comprehensive description of the project, objectives, and expected outcomes

4. Scope of Work: Detailed description of the required products, services, or solutions

5. Response Requirements: Specific information and documentation required from vendors in their submissions

6. Evaluation Criteria: Description of how responses will be evaluated and weighted

7. Timeline: Key dates and milestones for the RFI/RFP process

8. Terms and Conditions: Legal requirements, confidentiality clauses, and other contractual terms

9. Submission Guidelines: Format requirements, delivery instructions, and deadline information

Optional Sections

1. Pre-qualification Requirements: Specific criteria that vendors must meet to be eligible for consideration, used for complex or high-value projects

2. Site Visit Details: Information about mandatory or optional site visits, included when physical inspection is relevant

3. Local Content Requirements: Specifications for local content or Emiratisation requirements, used when applicable under UAE law

4. Innovation Requirements: Section for requesting innovative solutions or alternatives, used for projects open to different approaches

5. Environmental Requirements: Sustainability and environmental criteria, included for projects with environmental impact

6. Security Requirements: Special security clearances or requirements, used for sensitive or government projects

7. Insurance Requirements: Specific insurance coverage requirements, included for high-risk or complex projects

Suggested Schedules

1. Technical Requirements Specification: Detailed technical specifications and requirements

2. Pricing Schedule Template: Standardized format for vendors to submit pricing information

3. Vendor Information Form: Template for collecting vendor company information and credentials

4. Compliance Matrix: Template for vendors to indicate compliance with each requirement

5. Draft Contract Terms: Proposed contract terms for successful vendors

6. Required Certifications List: List of required certificates and compliance documents

7. Response Format Templates: Standardized templates for technical and commercial responses

8. Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring system

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






















































Clauses








































Relevant Industries

Government and Public Sector

Construction and Infrastructure

Information Technology

Healthcare

Education

Energy and Utilities

Transportation and Logistics

Financial Services

Telecommunications

Defense and Security

Real Estate Development

Manufacturing

Professional Services

Retail and Consumer Goods

Oil and Gas

Relevant Teams

Procurement

Legal

Finance

Operations

Technical

Project Management

Supply Chain

Vendor Management

Risk and Compliance

Quality Assurance

Commercial

Strategic Planning

Information Technology

Relevant Roles

Procurement Manager

Supply Chain Director

Project Manager

Commercial Director

Technical Director

Legal Counsel

Compliance Officer

Contract Manager

Chief Financial Officer

Operations Manager

Vendor Relations Manager

Category Manager

Bid Manager

Technical Specialist

Quality Assurance Manager

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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