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The Termination Warning Notice is a crucial document in Indonesian employment relations that serves as a formal written communication preceding potential employment termination. It is typically used when an employee has violated company policies, demonstrated poor performance, or engaged in misconduct that may warrant termination if not corrected. Under Indonesian labor law, particularly Law No. 13 of 2003 on Manpower (as amended), employers must follow a progressive disciplinary process before termination, making this warning notice an essential step in documenting the process. The document should clearly state the specific violations or issues, reference relevant policies or regulations, outline expected improvements, and specify the timeline for correction. It also serves as evidence of the company's fair treatment and compliance with legal requirements should termination eventually become necessary.

1. Letter Header: Company letterhead, date, reference number, and formal letter attributes

2. Recipient Details: Employee's full name, employee ID, position, and department

3. Subject Line: Clear indication that this is a Warning Letter (Surat Peringatan)

4. Violation Reference: Specific reference to the company regulation, policy, or law that has been violated

5. Incident Details: Clear description of the specific incident(s) or performance issues, including dates and contexts

6. Previous Warnings: Reference to any previous warnings or disciplinary actions, if applicable

7. Required Improvement: Clear statement of the expected improvements or corrections required from the employee

8. Consequence Statement: Statement of potential consequences, including possible termination if no improvement is shown

9. Timeline: Specific timeframe for expected improvement and review period

10. Signature Block: Space for authorized company representative's signature and employee acknowledgment