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The Termination Warning Notice is a critical document in Malaysian employment relations, typically issued when an employee's performance, conduct, or adherence to company policies falls below acceptable standards. This document serves as a formal communication tool under Malaysian employment law, particularly adhering to the Employment Act 1955 and Industrial Relations Act 1967. It is used to document specific instances of underperformance or misconduct, outline required improvements, specify timeframes for correction, and clearly communicate potential consequences including possible termination. The notice forms part of the progressive discipline process and can be crucial evidence in demonstrating fair treatment if termination eventually occurs.

1. Letter Header: Company letterhead, date, reference number, and formal business letter formatting

2. Recipient Details: Employee's full name, employee ID, position/title, and department

3. Subject Line: Clear indication that this is a Termination Warning Notice

4. Incident Details: Specific description of the performance issues, misconduct, or breach of company policies, including dates and specific examples

5. Previous Warnings: Reference to any previous verbal or written warnings, including dates and nature of discussions

6. Expected Improvements: Clear outline of the specific improvements or changes required from the employee

7. Timeframe: Specific period given for improvement and date of review

8. Consequences: Clear statement of potential consequences, including possible termination if no improvement is shown

9. Support Offered: Description of any support, training, or resources being offered to help the employee improve

10. Acknowledgment: Space for employee signature acknowledging receipt of the warning notice