The Employer Notice of Termination is a crucial document in Indonesian employment relations, required whenever an employer initiates the termination of an employment relationship. This document must strictly comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower (as amended) and Government Regulation No. 35 of 2021. It serves as official communication of employment termination and must include specific elements such as termination grounds, notice period, and calculation of final entitlements. The notice plays a vital role in documenting the termination process and protecting both employer and employee rights. It should be issued with careful consideration of legal requirements regarding timing, content, and delivery method to ensure validity and minimize the risk of legal challenges in Indonesian labor courts.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date: Date of the termination notice issuance
3. Employee Details: Full name, employee ID, position/title, and department of the employee
4. Subject Line: Clear indication that this is a Notice of Employment Termination
5. Termination Statement: Clear statement of the decision to terminate employment, including the effective date
6. Reason for Termination: Specific legal grounds for termination as per Indonesian Labor Law
7. Notice Period: Specification of the notice period and last working day
8. Final Entitlements: Details of final salary, severance pay, and other entitlements as per legal requirements
9. Company Property: List of company properties to be returned and process for handover
10. Closing Statement: Formal closing including any acknowledgment requirements
11. Signature Block: Space for authorized signatory's name, title, and signature
1. Transition Plan: Details of handover responsibilities and transition arrangements, used when employee holds critical role or handles important projects
2. Non-Compete Reminder: Reminder of existing non-compete obligations, included if employee has signed such agreements
3. Reference Offer: Statement about providing employment references, included when company policy allows
4. Union Consultation Reference: Reference to union consultation process, required when employee is a union member
5. Exit Interview: Information about exit interview arrangements, included when company policy requires
6. Continuing Obligations: Reminder of confidentiality and other post-employment obligations, included for senior positions or when handling sensitive information
1. Calculation of Final Entitlements: Detailed breakdown of severance pay, service appreciation pay, and other entitlements as per Indonesian Labor Law
2. Company Property Checklist: Itemized list of company properties to be returned
3. Employee Clearance Form: Form listing all departments that need to clear the employee before final settlement
4. Handover Document Template: Template for documenting handover of work responsibilities and ongoing projects
Relevant legal definitions
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Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Mining
Agriculture
Transportation
Hospitality
Professional Services
Energy
Telecommunications
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Operations
Administration
Payroll
Industrial Relations
Corporate Secretariat
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Department Head
Line Manager
HR Business Partner
Employee Relations Manager
HR Operations Manager
Compliance Officer
General Manager
Country Manager
Managing Director
Chief Human Resources Officer
HR Administrator
Personnel Manager
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