The Employee Reference Check Form serves as a crucial tool in Indonesia's recruitment process, designed to help organizations make informed hiring decisions while maintaining compliance with local regulations. This document is typically used during the final stages of recruitment when verifying a candidate's employment history, performance, and professional conduct with their previous employers. The form incorporates requirements from Indonesian labor laws, including Law No. 13 of 2003 on Manpower and the PDP Law, ensuring proper consent mechanisms and data protection measures are in place. It provides a structured approach to gathering reference information while protecting the rights and privacy of all parties involved.
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1. Employee Information: Basic details of the former employee including full name, period of employment, and last position held
2. Referee Information: Details of the person providing the reference, including name, position, company, and contact information
3. Authorization: Written consent from the former employee authorizing the reference check, as required by Indonesian data protection laws
4. Employment Verification: Confirmation of employment dates, position(s) held, and reason for leaving
5. Performance Assessment: Evaluation of key performance areas including job knowledge, quality of work, and reliability
6. Professional Conduct: Assessment of the employee's behavior, teamwork, and adherence to company policies
7. Data Protection Notice: Statement on how the collected information will be used and protected in accordance with Indonesian PDP Law
8. Declaration: Referee's declaration of truthfulness and authorization to provide this information
1. Disciplinary Record: Information about any formal disciplinary actions, used for senior positions or roles with high responsibility
2. Safety Record: Assessment of adherence to safety protocols, particularly relevant for industrial or high-risk positions
3. Management Capabilities: Evaluation of leadership and management skills, applicable for managerial positions
4. Technical Skills Assessment: Detailed evaluation of specific technical skills, relevant for specialized positions
5. Project Involvement: Overview of significant projects handled, useful for project-based roles
6. Financial Responsibility: Assessment of handling financial matters, relevant for positions involving financial management
1. Schedule A - Consent Form: Detailed consent form for the former employee to sign, including specific permissions for information sharing
2. Schedule B - Data Processing Notice: Comprehensive notice explaining how personal data will be processed, stored, and protected
3. Schedule C - Performance Rating Scale: Standardized rating scale and criteria explanations for performance assessments
4. Schedule D - Position Description: Description of the former employee's role and responsibilities for context
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology and IT
Healthcare
Education
Retail
Construction
Mining and Resources
Professional Services
Hospitality and Tourism
Telecommunications
Transportation and Logistics
Government and Public Sector
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Recruitment
Talent Acquisition
People Operations
Employee Relations
Personnel Administration
Relevant Roles
HR Manager
Recruitment Specialist
Hiring Manager
HR Director
Talent Acquisition Manager
HR Business Partner
Compliance Officer
Legal Counsel
Department Head
Line Manager
HR Administrator
Recruitment Coordinator
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