The New Hire Employee Information Form is a crucial document used at the commencement of employment relationships in Indonesia. It serves as the primary instrument for collecting and documenting essential employee information required by Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. This form must be completed by all new employees joining an organization in Indonesia, capturing necessary personal data, employment details, tax information, and social security particulars. The document ensures compliance with local employment regulations while adhering to data protection requirements under Law No. 27 of 2022 on Personal Data Protection. It forms the basis for employee record-keeping, payroll administration, benefits management, and regulatory reporting to relevant Indonesian authorities.
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1. Personal Information: Basic details including full name, place/date of birth, national ID number (NIK), gender, religion, and marital status
2. Contact Information: Current residential address, permanent address, phone numbers, email, and emergency contact details
3. Employment Details: Position title, department, employment status, start date, work location, and immediate supervisor
4. Educational Background: Formal education history, professional certifications, and relevant qualifications
5. Tax Information: Tax ID number (NPWP), tax status, and dependent information for tax purposes
6. Social Security Details: BPJS Ketenagakerjaan and BPJS Kesehatan registration information
7. Banking Information: Bank account details for salary payment
8. Declaration and Consent: Employee's declaration of information accuracy and consent for data processing
1. Foreign Worker Information: For non-Indonesian employees: passport details, KITAS/work permit information, and immigration status
2. Family Benefits Information: Details of spouse and children for companies providing family benefits
3. Previous Employment: Work history information if required by company policy
4. Health Information: Medical conditions or disabilities requiring workplace accommodation
5. Skills Assessment: Specific skills, language proficiency, and technical competencies if relevant to the position
1. Schedule A - Required Document Checklist: List of supporting documents to be submitted with the form (copies of ID, certificates, etc.)
2. Schedule B - Data Privacy Notice: Detailed information about how the employee's personal data will be collected, used, and protected
3. Schedule C - Employee Handbook Acknowledgment: Confirmation of receipt and understanding of company policies
4. Appendix 1 - Medical Information Form: Separate form for confidential medical information if required
5. Appendix 2 - Benefits Enrollment Form: Details for enrollment in company benefit programs
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Energy
Telecommunications
Transportation & Logistics
Hospitality
Mining
Agriculture
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
People Operations
Recruitment
Payroll
Legal
Compliance
Finance
Employee Relations
Administration
Relevant Roles
HR Manager
HR Director
HR Administrator
Recruitment Specialist
Payroll Manager
Benefits Administrator
HR Business Partner
People Operations Manager
Talent Acquisition Manager
HR Compliance Officer
Employee Relations Manager
HRIS Specialist
HR Operations Manager
HR Coordinator
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