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Project Management Contract Template for Hong Kong

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Key Requirements PROMPT example:

Project Management Contract

"I need a Project Management Contract for a large-scale IT infrastructure upgrade project in Hong Kong, where the project manager will have full authority to manage vendors and a budget of HKD 50 million, with project completion scheduled for June 2025."

Document background
The Project Management Contract is a crucial document used when engaging professional project management services in Hong Kong. It is designed to establish a clear framework for project delivery while complying with Hong Kong's legal and regulatory requirements. This contract type is essential for projects requiring professional oversight, coordination, and management of various stakeholders, resources, and deliverables. The agreement typically includes detailed provisions for scope of services, authority levels, reporting requirements, risk management, and performance standards. It is particularly important for complex projects where clear delineation of responsibilities and professional accountability is required, incorporating specific provisions for compliance with local building codes, safety regulations, and professional service standards where applicable.
Suggested Sections

1. Parties: Identification of the Client and Project Manager, including full legal names and registered addresses

2. Background: Context of the agreement, brief description of the project, and the client's intention to appoint the project manager

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Appointment and Scope of Services: Formal appointment of the project manager and detailed scope of services to be provided

5. Project Manager's Obligations: Core duties, professional standards, reporting requirements, and key responsibilities

6. Client's Obligations: Client's responsibilities, including provision of information, access, and timely decisions

7. Authority and Limitations: Extent and limitations of the project manager's authority to act on behalf of the client

8. Project Timeline: Key project milestones, deadlines, and completion dates

9. Fees and Payment: Fee structure, payment schedule, expenses, and invoicing procedures

10. Changes and Variations: Process for handling changes to scope, timeline, or fees

11. Liability and Insurance: Liability limitations, required insurance coverage, and indemnification provisions

12. Termination: Grounds for termination, notice requirements, and consequences of termination

13. Confidentiality: Protection of confidential information and intellectual property

14. Dispute Resolution: Procedures for resolving disputes, including mediation and arbitration provisions

15. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law

Optional Sections

1. Design Review and Approval: Include when the project manager has responsibilities for design review or approval

2. Construction Supervision: Include when the project involves construction supervision duties

3. Procurement Management: Include when the project manager will manage procurement processes

4. Quality Assurance: Include when specific quality management responsibilities are required

5. Health and Safety Management: Include when the project manager has specific health and safety responsibilities

6. Environmental Compliance: Include when the project has significant environmental aspects

7. Stakeholder Management: Include when the project requires significant stakeholder coordination

8. Cost Control: Include when the project manager has specific cost management responsibilities

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of all services to be provided by the project manager

2. Schedule 2 - Fee Schedule: Detailed fee breakdown, rates, and payment milestones

3. Schedule 3 - Project Program: Detailed project timeline, milestones, and deliverables

4. Schedule 4 - Key Personnel: Details of key team members and their roles

5. Schedule 5 - Reporting Requirements: Format and frequency of required reports and documentation

6. Schedule 6 - Client's Requirements: Detailed specifications of client's project requirements

7. Schedule 7 - Communication Protocols: Procedures for project communications and meetings

8. Schedule 8 - Change Control Procedures: Detailed procedures for managing changes and variations

9. Appendix A - Professional Indemnity Insurance: Insurance certificates and coverage details

10. Appendix B - Project Management Procedures: Standard operating procedures for project management

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















































Clauses






































Relevant Industries

Construction

Real Estate Development

Information Technology

Infrastructure

Manufacturing

Healthcare

Education

Financial Services

Telecommunications

Energy

Transportation

Urban Development

Retail

Hospitality

Relevant Teams

Legal

Operations

Project Management Office

Commercial

Procurement

Risk Management

Compliance

Technical Services

Finance

Business Development

Quality Assurance

Relevant Roles

Project Manager

Program Director

Construction Manager

Contract Administrator

Project Director

Chief Operating Officer

Operations Manager

Development Manager

Project Control Manager

Risk Manager

Commercial Manager

Legal Counsel

Procurement Manager

Technical Director

Senior Project Coordinator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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