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Project Management Contract
"I need a Project Management Contract for a large-scale IT infrastructure upgrade project in Hong Kong, where the project manager will have full authority to manage vendors and a budget of HKD 50 million, with project completion scheduled for June 2025."
1. Parties: Identification of the Client and Project Manager, including full legal names and registered addresses
2. Background: Context of the agreement, brief description of the project, and the client's intention to appoint the project manager
3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation
4. Appointment and Scope of Services: Formal appointment of the project manager and detailed scope of services to be provided
5. Project Manager's Obligations: Core duties, professional standards, reporting requirements, and key responsibilities
6. Client's Obligations: Client's responsibilities, including provision of information, access, and timely decisions
7. Authority and Limitations: Extent and limitations of the project manager's authority to act on behalf of the client
8. Project Timeline: Key project milestones, deadlines, and completion dates
9. Fees and Payment: Fee structure, payment schedule, expenses, and invoicing procedures
10. Changes and Variations: Process for handling changes to scope, timeline, or fees
11. Liability and Insurance: Liability limitations, required insurance coverage, and indemnification provisions
12. Termination: Grounds for termination, notice requirements, and consequences of termination
13. Confidentiality: Protection of confidential information and intellectual property
14. Dispute Resolution: Procedures for resolving disputes, including mediation and arbitration provisions
15. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law
1. Design Review and Approval: Include when the project manager has responsibilities for design review or approval
2. Construction Supervision: Include when the project involves construction supervision duties
3. Procurement Management: Include when the project manager will manage procurement processes
4. Quality Assurance: Include when specific quality management responsibilities are required
5. Health and Safety Management: Include when the project manager has specific health and safety responsibilities
6. Environmental Compliance: Include when the project has significant environmental aspects
7. Stakeholder Management: Include when the project requires significant stakeholder coordination
8. Cost Control: Include when the project manager has specific cost management responsibilities
1. Schedule 1 - Scope of Services: Detailed breakdown of all services to be provided by the project manager
2. Schedule 2 - Fee Schedule: Detailed fee breakdown, rates, and payment milestones
3. Schedule 3 - Project Program: Detailed project timeline, milestones, and deliverables
4. Schedule 4 - Key Personnel: Details of key team members and their roles
5. Schedule 5 - Reporting Requirements: Format and frequency of required reports and documentation
6. Schedule 6 - Client's Requirements: Detailed specifications of client's project requirements
7. Schedule 7 - Communication Protocols: Procedures for project communications and meetings
8. Schedule 8 - Change Control Procedures: Detailed procedures for managing changes and variations
9. Appendix A - Professional Indemnity Insurance: Insurance certificates and coverage details
10. Appendix B - Project Management Procedures: Standard operating procedures for project management
Authors
Construction
Real Estate Development
Information Technology
Infrastructure
Manufacturing
Healthcare
Education
Financial Services
Telecommunications
Energy
Transportation
Urban Development
Retail
Hospitality
Legal
Operations
Project Management Office
Commercial
Procurement
Risk Management
Compliance
Technical Services
Finance
Business Development
Quality Assurance
Project Manager
Program Director
Construction Manager
Contract Administrator
Project Director
Chief Operating Officer
Operations Manager
Development Manager
Project Control Manager
Risk Manager
Commercial Manager
Legal Counsel
Procurement Manager
Technical Director
Senior Project Coordinator
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