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Project Management Contract for Philippines

Project Management Contract Template for Philippines

A comprehensive legal agreement governed by Philippine law that establishes the terms and conditions for professional project management services. This contract defines the scope of project management services, responsibilities of both parties, delivery timelines, compensation structure, and risk allocation. It incorporates specific requirements under Philippine regulations, including compliance with the Civil Code, Construction Industry Authority guidelines, and relevant professional licensing requirements. The document addresses key aspects such as service delivery standards, reporting requirements, change management procedures, and dispute resolution mechanisms within the Philippine legal framework.

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Project Management Contract

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What is a Project Management Contract?

This Project Management Contract is essential for organizations engaging professional project management services in the Philippines. It is particularly relevant for complex projects requiring specialized oversight and management expertise. The document ensures compliance with Philippine regulations, including the Civil Code, Construction Industry Authority of the Philippines (CIAP) requirements, and Professional Regulation Commission (PRC) standards. It's commonly used in both private and public sector projects, providing a comprehensive framework for project delivery, risk management, and professional services. The contract typically includes detailed provisions for scope management, quality control, reporting requirements, and change management procedures, all aligned with local legal requirements and industry best practices. It's designed to protect both the client's interests and the project manager's professional obligations while ensuring clear accountability and delivery standards.

What sections should be included in a Project Management Contract?

1. Parties: Identification of the Client and Project Manager, including full legal names, addresses, and registration details

2. Background: Context of the agreement, brief project overview, and basis for engagement

3. Definitions: Definitions of key terms used throughout the contract

4. Scope of Services: Detailed description of project management services to be provided

5. Project Manager's Obligations: Specific responsibilities, duties, and deliverables of the Project Manager

6. Client's Obligations: Responsibilities and obligations of the Client, including provision of information and access

7. Project Timeline: Project schedule, milestones, and completion dates

8. Fees and Payment Terms: Compensation structure, payment schedule, and related financial terms

9. Change Management: Procedures for handling changes to scope, timeline, or budget

10. Reporting and Communication: Requirements for project reporting, meetings, and communication protocols

11. Personnel: Key personnel requirements, substitution procedures, and team structure

12. Intellectual Property: Ownership and rights to project deliverables and materials

13. Confidentiality: Protection of confidential information and trade secrets

14. Liability and Indemnification: Limitation of liability and indemnification obligations

15. Insurance: Required insurance coverage and minimum limits

16. Termination: Conditions and procedures for contract termination

17. Dispute Resolution: Procedures for resolving disputes, including jurisdiction and governing law

18. General Provisions: Standard legal provisions including notices, amendments, and assignment

What sections are optional to include in a Project Management Contract?

1. Multi-Phase Implementation: Used when the project is divided into distinct phases with separate approvals and deliverables

2. Environmental Compliance: Required when the project has significant environmental impacts or requires environmental permits

3. Government Approvals: Included when the project requires specific government permits or authorizations

4. Local Content Requirements: Used when there are specific requirements for local resource utilization

5. Force Majeure: Detailed provisions for handling unforeseen circumstances, particularly relevant in long-term projects

6. Warranty Period: Included when the Project Manager provides post-completion warranty services

7. Quality Assurance: Detailed quality management requirements for complex projects

8. Health and Safety: Required for projects with significant on-site activities or safety concerns

What schedules should be included in a Project Management Contract?

1. Schedule A - Scope of Services: Detailed breakdown of project management services and deliverables

2. Schedule B - Fee Schedule: Detailed fee structure, rates, and payment milestones

3. Schedule C - Project Timeline: Detailed project schedule with milestones and deadlines

4. Schedule D - Key Personnel: List of key team members, their roles, and qualifications

5. Schedule E - Client's Requirements: Detailed technical and operational requirements from the Client

6. Schedule F - Reporting Templates: Standard formats for project reports and communications

7. Schedule G - Change Request Forms: Templates and procedures for change management

8. Appendix 1 - Insurance Requirements: Detailed insurance requirements and coverage limits

9. Appendix 2 - Quality Management Plan: Quality assurance and control procedures

10. Appendix 3 - Communication Protocol: Detailed procedures for project communications and escalations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions






















































Clauses










































Relevant Industries

Construction

Infrastructure Development

Real Estate

Information Technology

Manufacturing

Energy

Healthcare

Telecommunications

Mining

Transportation

Urban Development

Industrial Development

Retail Development

Education

Relevant Teams

Legal

Operations

Project Management Office

Procurement

Risk Management

Commercial

Business Development

Compliance

Quality Assurance

Technical Services

Contract Administration

Executive Leadership

Relevant Roles

Project Director

Project Manager

Contract Manager

Legal Counsel

Chief Operating Officer

Construction Manager

Program Manager

Operations Director

Risk Manager

Procurement Manager

Technical Director

Chief Executive Officer

Business Development Manager

Commercial Manager

Quality Assurance Manager

Site Manager

Project Coordinator

Compliance Officer

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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