Project Management Contract

Project Management Contract Template for Australia

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Key Requirements PROMPT example:

"I need a Project Management Contract for a large-scale residential development project in Sydney, where we'll be engaging a project management firm to oversee multiple construction stages from March 2025 to December 2025, with specific provisions for environmental compliance and Indigenous land considerations."

Document background

This Project Management Contract is designed for use in the Australian business environment where organizations require professional project management services. It is particularly suitable for complex projects requiring dedicated project management expertise, whether in construction, IT, infrastructure, or other sectors. The contract addresses key aspects of project management engagement including scope definition, service levels, risk allocation, and performance metrics. It incorporates requirements under Australian federal and state legislation, including the Work Health and Safety Act, Fair Work Act, and relevant industry regulations. The document is structured to provide clear guidance on project governance, reporting requirements, and stakeholder management, while maintaining flexibility to accommodate various project types and scales. This Project Management Contract can be customized for different industries while maintaining compliance with Australian legal requirements and industry best practices.

Suggested Sections

1. Parties: Identification and details of the contracting parties (Client and Project Manager)

2. Background: Context of the agreement, project overview, and purpose of engagement

3. Definitions and Interpretation: Key terms used throughout the agreement and rules of interpretation

4. Appointment and Term: Formal appointment of the Project Manager and duration of services

5. Project Manager's Services: Detailed scope of project management services and responsibilities

6. Client's Obligations: Responsibilities and obligations of the client, including provision of information and access

7. Personnel and Resources: Requirements for project team, key personnel, and resource allocation

8. Fees and Payment: Payment terms, fee structure, expenses, and invoicing procedures

9. Performance Standards: Required standards of service and professional conduct

10. Reporting and Communication: Requirements for project reporting, meetings, and communication protocols

11. Variations: Process for managing changes to scope, fees, or services

12. Risk and Insurance: Risk allocation, required insurance coverage, and liability provisions

13. Intellectual Property: Ownership and usage rights of project documentation and deliverables

14. Confidentiality: Protection and handling of confidential information

15. Termination: Circumstances and process for contract termination

16. Dispute Resolution: Process for resolving disputes between parties

17. General Provisions: Standard legal provisions including notices, governing law, and assignment

Optional Sections

1. Work Health and Safety: Specific WHS obligations when project involves high-risk activities or construction

2. Environmental Management: Required for projects with significant environmental impacts or requirements

3. Quality Management: Detailed quality control procedures for complex projects

4. Security Requirements: For projects involving sensitive information or secure facilities

5. Indigenous Engagement: For projects affecting or involving Indigenous communities

6. Building and Construction Compliance: Specific provisions for construction-related projects

7. Stakeholder Management: For projects with significant external stakeholder involvement

8. Force Majeure: Detailed provisions for managing unforeseen events in high-risk projects

9. Digital Systems and Data Management: For projects with significant digital or data components

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of project management services and deliverables

2. Schedule 2 - Fee Schedule: Detailed fee structure, rates, and payment milestones

3. Schedule 3 - Project Program: Project timeline, milestones, and key dates

4. Schedule 4 - Key Personnel: Details of approved key project team members and their roles

5. Schedule 5 - Client Supplied Items: List of items, information, and resources to be provided by the client

6. Schedule 6 - Reporting Requirements: Detailed reporting formats, frequencies, and requirements

7. Schedule 7 - KPIs and Performance Metrics: Specific performance indicators and measurement criteria

8. Schedule 8 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

9. Appendix A - Project Brief: Detailed project requirements and objectives

10. Appendix B - Communication Protocol: Detailed procedures for project communications and escalations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Infrastructure

Information Technology

Mining

Real Estate Development

Healthcare

Education

Telecommunications

Energy

Transport

Manufacturing

Government Services

Professional Services

Relevant Teams

Legal

Operations

Commercial

Procurement

Risk Management

Project Management Office

Business Development

Finance

Compliance

Human Resources

Senior Management

Relevant Roles

Project Manager

Contract Manager

Legal Counsel

Commercial Manager

Operations Director

Program Director

Chief Operating Officer

Procurement Manager

Risk Manager

Company Secretary

Business Development Manager

General Manager

Project Director

Construction Manager

Development Manager

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