Supplier Declaration Form

Supplier Declaration Form Template for Denmark

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Document background

The Supplier Declaration Form is a fundamental document in Danish business operations, used to establish and maintain compliant supplier relationships. This document is typically required during supplier onboarding processes or periodic supplier reviews, where suppliers must formally declare their adherence to various regulatory requirements, quality standards, and business practices. The form addresses key aspects of Danish and EU regulations, including environmental compliance, labor laws, product safety, and data protection requirements. It serves as a crucial tool for companies to demonstrate due diligence in their supply chain management and helps ensure that all suppliers meet the necessary legal and operational standards required under Danish law.

Suggested Sections

1. Company Information: Details of the supplier company including legal name, registration number, address, and authorized representative

2. Declaration of Compliance: General statement of compliance with applicable laws, regulations, and standards

3. Product/Service Information: Overview of products or services supplied and their compliance with relevant standards

4. Quality Assurance: Confirmation of quality management systems and certifications

5. Environmental Compliance: Declaration of adherence to environmental regulations and sustainability practices

6. Labor and Social Responsibility: Confirmation of compliance with labor laws and social responsibility standards

7. Export Control Compliance: Declaration regarding export control regulations and trade restrictions

8. Signature and Date: Space for authorized signature, name, title, and date of declaration

Optional Sections

1. Conflict Minerals Declaration: Required for suppliers of electronic components or minerals, declaring the source and conflict-free status of materials

2. Healthcare Compliance: Required for suppliers in the healthcare sector, declaring compliance with medical device regulations and healthcare standards

3. Food Safety Declaration: Required for food suppliers, declaring compliance with food safety regulations and standards

4. Chemical Substance Declaration: Required for suppliers of chemical products, declaring compliance with REACH and other chemical regulations

5. Data Protection Compliance: Required for suppliers processing personal data, declaring GDPR compliance measures

Suggested Schedules

1. Schedule A - Certificates and Licenses: Copies of relevant certificates, licenses, and accreditations

2. Schedule B - Product/Service Specifications: Detailed specifications of products or services covered by the declaration

3. Schedule C - Quality Management System Documentation: Evidence of quality management system certification and procedures

4. Schedule D - Compliance Documentation: Supporting documentation for specific compliance claims (e.g., test reports, audit results)

5. Schedule E - Authorized Signatories: List of persons authorized to sign declarations on behalf of the supplier

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