Conflict Of Interest Declaration Form

Conflict Of Interest Declaration Form Template for Denmark

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Document background

The Conflict of Interest Declaration Form is a critical compliance document used in Danish organizations to identify and manage potential conflicts between an individual's professional duties and personal interests. This document is essential for maintaining transparency and ethical conduct in accordance with Danish legislation, including the Public Administration Act (Forvaltningsloven) and Companies Act (Selskabsloven). The form should be completed upon initial appointment or employment, with regular updates as circumstances change or at predetermined intervals. It captures comprehensive information about financial interests, external commitments, family relationships, and other associations that could influence professional decision-making. The document helps organizations maintain compliance with Danish corporate governance requirements while protecting both the organization and individuals from potential legal and reputational risks associated with undisclosed conflicts of interest.

Suggested Sections

1. Personal Information: Basic information about the declarant including full name, position, department, and employee ID

2. Declaration Period: Specification of the time period this declaration covers and frequency of required updates

3. Financial Interests: Declaration of any financial interests in other organizations, including shareholdings, investments, and business ownership

4. Outside Employment/Activities: Details of any external employment, consultancy, board positions, or voluntary roles

5. Family Interests: Disclosure of relevant interests held by immediate family members that could create conflicts

6. Gift and Hospitality Declaration: Details of any significant gifts or hospitality received in connection with professional role

7. Certification: Formal declaration of truthfulness and completeness of the information provided, with signature and date

Optional Sections

1. Academic/Research Interests: For academic or research institutions, declaration of research grants, academic collaborations, and intellectual property interests

2. Professional Association Memberships: For professional roles where association memberships might influence decision-making

3. Procurement Involvement: For employees involved in procurement decisions, specific declarations regarding supplier relationships

4. Political Activities: For public sector roles or sensitive positions, declaration of political affiliations or activities

Suggested Schedules

1. Schedule A: Detailed Financial Holdings: Detailed list format for declaring specific financial interests including company names, ownership percentages, and values

2. Schedule B: Family Members Declaration: Template for listing relevant family members and their interests that could create conflicts

3. Schedule C: Gift Register: Detailed log for recording gifts and hospitality received, including dates, values, and sources

4. Appendix 1: Guidelines for Completion: Detailed instructions and examples for completing each section of the form

5. Appendix 2: Relevant Legal Provisions: Summary of key Danish legal requirements regarding conflicts of interest

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