Salary Declaration Form

Salary Declaration Form Template for Denmark

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Document background

The Salary Declaration Form is a crucial document in Danish employment relationships, required whenever an employee's compensation terms are established or modified. This form serves multiple purposes: it provides a clear record of the agreed salary package, ensures compliance with Danish tax regulations, and documents both mandatory and optional deductions. The document is typically used at the start of employment, during salary reviews, or when there are significant changes to compensation structure. It must comply with various Danish laws, including the Danish Tax Assessment Act and the Danish Withholding Tax Act, and should include all components of compensation, from base salary to benefits in kind. The Salary Declaration Form also serves as a reference document for payroll processing and tax reporting, making it essential for both employer and employee records.

Suggested Sections

1. Employee Information: Personal details including name, CPR number, address, and contact information

2. Employer Information: Company details including name, CVR number, address, and contact information

3. Employment Details: Position, department, start date, and employment type (full-time/part-time)

4. Base Salary: Fixed monthly/hourly salary amount before deductions

5. Regular Allowances: Standard recurring additions to base salary (e.g., pension contributions)

6. Mandatory Deductions: Tax, AM-bidrag, ATP, and other required deductions

7. Net Salary: Final salary amount after all additions and deductions

8. Payment Information: Bank account details and payment frequency

9. Declarations: Employee and employer confirmations of accuracy

10. Signatures: Space for employee and employer signatures and date

Optional Sections

1. Variable Pay Components: Used when employment includes commission, bonus, or performance-based pay

2. Benefits in Kind: Used when providing company car, phone, internet, or other taxable benefits

3. Overtime Compensation: Include when position is eligible for overtime pay

4. Special Allowances: For specific role-based allowances like travel or representation allowances

5. Foreign Income Declaration: Required for employees working partially abroad or receiving foreign income

6. Multiple Employment Positions: Used when employee holds more than one position within the company

Suggested Schedules

1. Benefit Calculation Sheet: Detailed calculation of taxable benefits in kind

2. Tax Card Information: Copy or details of employee's tax card (skattekort)

3. Historical Salary Information: Previous salary details if this is an updated declaration

4. Pension Scheme Details: Breakdown of pension contributions and scheme information

5. Special Allowances Appendix: Detailed breakdown of any special allowances or reimbursements

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