Sponsorship Declaration Form

Sponsorship Declaration Form Template for Denmark

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Document background

The Sponsorship Declaration Form is a crucial document in the Danish business environment, used whenever an entity provides sponsorship to another party. This document is essential for compliance with Danish tax authorities and marketing regulations, serving as official documentation of the sponsorship arrangement. The form should be used when establishing new sponsorship relationships or formalizing existing ones, particularly when tax deductions are sought or when marketing rights are involved. The document includes detailed information about the parties, sponsorship value, marketing rights, tax implications, and compliance declarations. Under Danish law, proper documentation of sponsorships is crucial for tax purposes and regulatory compliance, making the Sponsorship Declaration Form an important tool for risk management and legal protection for all parties involved.

Suggested Sections

1. Parties: Identification of the sponsor and the sponsored entity, including full legal names, registration numbers, and addresses

2. Background: Brief context of the sponsorship arrangement and its purpose

3. Definitions: Key terms used in the declaration form

4. Sponsorship Details: Specific description of the sponsorship, including monetary value or in-kind contributions

5. Payment Terms: Details of how and when the sponsorship will be provided

6. Sponsorship Period: Duration of the sponsorship commitment

7. Tax Declaration: Statement regarding the tax treatment of the sponsorship and any relevant tax obligations

8. Marketing Rights: Overview of permitted usage of sponsor's name, logo, and other marketing elements

9. Compliance Statement: Declaration of compliance with relevant laws and regulations

10. Signatures: Space for authorized signatures from both parties and date of signing

Optional Sections

1. Event-Specific Terms: Additional terms specific to event sponsorships, used when the sponsorship relates to a particular event

2. Industry-Specific Declarations: Additional declarations required for specific industries (e.g., alcohol, gambling, pharmaceuticals)

3. Intellectual Property Rights: Detailed section on IP rights and usage, needed for sponsorships with significant branding components

4. Reporting Requirements: Details of any required reporting or documentation of sponsorship usage, relevant for larger sponsorships

5. Anti-Money Laundering Declaration: Additional declarations for high-value sponsorships requiring AML compliance

6. Data Processing Terms: Required when the sponsorship involves significant processing of personal data

Suggested Schedules

1. Sponsorship Specification: Detailed breakdown of sponsorship value, items, or services provided

2. Brand Guidelines: Sponsor's branding requirements and usage guidelines

3. Tax Documentation: Required tax forms or certificates

4. Marketing Materials: Samples or specifications of agreed marketing materials

5. Compliance Certificates: Any required regulatory or industry-specific compliance certificates

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