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Contract Management Plan
1. Introduction and Purpose: Overview of the Contract Management Plan's objectives and scope
2. Governance Structure: Details of roles, responsibilities, and reporting lines for contract management
3. Contract Portfolio Overview: Summary of existing and planned contracts under management
4. Risk Management Framework: Approach to identifying, assessing, and mitigating contract-related risks
5. Performance Management: KPIs, monitoring procedures, and performance review processes
6. Financial Management: Budgeting, payment procedures, and financial monitoring processes
7. Compliance Requirements: Legal and regulatory compliance procedures, including Danish law requirements
8. Change Management Process: Procedures for handling contract variations and amendments
9. Document Management: Systems and procedures for maintaining contract documentation
10. Supplier Relationship Management: Approach to managing supplier relationships and communications
11. Review and Improvement: Process for periodic review and updating of the Contract Management Plan
1. Sustainability Management: For organizations with specific environmental or social responsibility commitments
2. IT Systems and Tools: When specific contract management software or tools are used
3. International Considerations: For organizations managing contracts across multiple jurisdictions
4. Emergency Procedures: For contracts involving critical services or high-risk activities
5. Training and Development: When specific training programs for contract management staff are required
6. Data Protection Protocols: Detailed GDPR compliance procedures for contracts involving significant data processing
1. Schedule 1: Contract Register Template: Template for maintaining records of all contracts under management
2. Schedule 2: Risk Assessment Matrix: Template and guidelines for risk assessment
3. Schedule 3: Performance Monitoring Templates: Standard forms for tracking KPIs and performance metrics
4. Schedule 4: Financial Reporting Templates: Standard formats for financial tracking and reporting
5. Schedule 5: Compliance Checklist: Checklist for ensuring compliance with Danish legal requirements
6. Schedule 6: Change Request Forms: Standard templates for requesting and documenting contract changes
7. Schedule 7: Supplier Review Templates: Forms for supplier performance evaluation
8. Appendix A: Relevant Policies and Procedures: Organization's internal policies affecting contract management
9. Appendix B: Key Contacts Directory: List of key stakeholders and their contact information
10. Appendix C: Document Retention Schedule: Schedule for retention of contract-related documents per Danish law
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