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Termination Letter With Cause Template for Germany

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Key Requirements PROMPT example:

Termination Letter With Cause

"I need a Termination Letter With Cause in German jurisdiction for an IT manager who has repeatedly violated company cybersecurity policies despite two formal warnings in January 2025, with the termination to be effective immediately."

Document background
The Termination Letter With Cause is a critical document in German employment law, used when an employer needs to terminate an employment relationship immediately due to serious misconduct or other compelling reasons. This document must be carefully drafted to comply with strict German labor law requirements, particularly the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG). The letter must be issued within two weeks of the employer becoming aware of the grounds for termination and must clearly state the cause(s) for termination. It should include specific details about the incidents or circumstances that justify the immediate termination, employment contract details, and formal requirements such as works council consultation where applicable. The document serves as a legal basis for the termination and may be subject to scrutiny in labor courts if challenged.
Suggested Sections

1. Sender Details: Full company name, address, and authorized representative details

2. Recipient Details: Employee's full name and address

3. Date: Date of the termination letter (crucial for notice periods and deadlines)

4. Subject Line: Clear indication that this is a termination letter (Kündigung aus wichtigem Grund)

5. Employment Reference: Reference to the employment contract, position, and start date

6. Termination Declaration: Clear and unambiguous statement of termination with immediate effect

7. Cause Description: Detailed description of the specific cause(s) for termination, including relevant dates and incidents

8. Legal Basis: Reference to relevant legal provisions (e.g., § 626 BGB) and contract terms

9. Return of Company Property: Request for return of all company property

10. Signature: Signature block for authorized company representative

Optional Sections

1. Works Council Reference: Statement confirming works council consultation, required if company has a works council

2. Garden Leave: Instructions regarding garden leave if applicable

3. Final Settlement: Information about final salary payment and outstanding benefits

4. Non-Compete Reminder: Reference to existing non-compete obligations if applicable

5. Certificate of Employment: Information about the forthcoming employment certificate

6. Legal Rights Notice: Information about the employee's right to challenge the termination

Suggested Schedules

1. Evidence Documentation: Copies of relevant documentation supporting the cause for termination

2. Works Council Response: Copy of works council's response to termination consultation (if applicable)

3. Prior Warnings: Copies of any prior written warnings issued to the employee

4. Incident Reports: Documentation of specific incidents leading to termination

5. Handover Protocol: List of company property to be returned and handover procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Professional Services

Construction

Education

Hospitality

Transportation

Energy

Telecommunications

Real Estate

Media and Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Personnel Administration

Senior Management

Corporate Governance

Operations Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Employment Lawyer

HR Business Partner

Personnel Administrator

Compliance Officer

Department Manager

Managing Director

HR Operations Manager

Chief Human Resources Officer

Employee Relations Manager

HR Specialist

Company Secretary

General Counsel

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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