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The Termination Letter With Cause is a crucial document in Philippine employment law that formalizes the end of an employment relationship due to specific violations or circumstances attributable to the employee. It is used when an employer has established valid grounds for termination as specified in Article 297 of the Philippine Labor Code, such as serious misconduct, willful disobedience, gross negligence, fraud, or similar grave offenses. The document must demonstrate compliance with mandatory due process requirements, including the twin notices of investigation and termination. It serves as legal documentation of the termination process and protects the employer from potential wrongful termination claims. The letter should be prepared with careful attention to detail, as Philippine courts strictly scrutinize termination cases and tend to favor employee rights.

1. Header and Date: Complete company letterhead, current date, and reference number if applicable

2. Employee Information: Full name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is a Notice of Termination

4. Specific Cause for Termination: Detailed description of the violation or cause, citing specific company policies and/or relevant provisions of the Labor Code

5. Facts and Evidence: Chronological presentation of events, incidents, or circumstances leading to termination

6. Prior Warnings and Actions: Reference to previous warnings, investigations, or corrective actions taken

7. Legal Basis: Citation of relevant provisions from the Labor Code and company policies

8. Effective Date: Clear statement of the last day of employment

9. Final Pay Information: Information about the processing of final pay, benefits, and certificates

10. Closing and Signatures: Formal closing, name and signature of authorized company representative