The Rent Move Out Notice Letter is a crucial document in Philippine real estate practice, required whenever a tenant plans to terminate their lease and vacate a rental property. This document is mandated by Philippine law, specifically under the Civil Code of the Philippines and the Rent Control Act of 2009, which require proper written notice for lease termination. The letter must be provided within the notice period specified in the lease agreement or by law (typically 30 days for residential properties). It serves multiple purposes: formally documenting the tenant's intention to move out, protecting both parties' legal rights, facilitating the return of security deposits, and ensuring a smooth transition process. The document is particularly important in urban areas where rental properties are common and proper documentation is essential for avoiding disputes.
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1. Date and Address Block: Current date and complete addresses of both landlord and tenant
2. Subject Line: Clear indication that this is a move-out notice
3. Formal Notice Statement: Clear statement of intent to vacate the property, including the specific property address
4. Move-out Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements
5. Current Lease Information: Reference to the existing lease agreement including its start date
6. Property Inspection Request: Request for final inspection and condition assessment
7. Security Deposit Return Request: Request for the return of security deposit with preferred method of return
8. Forwarding Address: New address for future correspondence and deposit return
9. Closing and Signature: Professional closing, tenant's full name and signature
1. Reason for Moving Out: Include when the reason might affect legal rights or when maintaining good relations with landlord is important
2. Utility Transfer Notice: Include when utilities are in tenant's name and need to be transferred or disconnected
3. Maintenance Issues: Include if there are existing maintenance issues that need to be documented
4. Early Termination Details: Include if the move-out is before the lease end date
5. Contact Information: Include alternative contact details if different from forwarding address
1. Move-out Inspection Checklist: Detailed checklist for documenting property condition during final inspection
2. Photo Documentation: Photos of property condition, particularly any existing damage or wear
3. Utility Readings: Final meter readings for electricity, water, and other utilities if applicable
4. Security Deposit Calculation: Breakdown of security deposit deductions if any are anticipated
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