The Cancellation Of Tenancy Agreement Letter is a crucial document in Philippine property law, used when either a landlord or tenant wishes to formally terminate their lease agreement. This document must comply with the Civil Code of the Philippines, the Rent Control Act, and other relevant local regulations regarding notice periods and termination procedures. It is typically used in situations including early termination, end of lease term, mutual agreement to terminate, or termination due to breach of contract. The letter should include essential details such as property identification, effective termination date, conditions for property handover, and arrangements for security deposit return. In the Philippine context, proper documentation of lease termination is particularly important due to specific legal requirements for notice periods and tenant protections.
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1. Sender's Details: Full name and address of the party sending the cancellation notice
2. Date: Current date of the letter
3. Recipient's Details: Full name and address of the other party
4. Subject Line: Clear indication that this is a notice of lease cancellation
5. Reference Details: Original lease agreement details including date and property address
6. Notice of Cancellation: Clear statement of intent to cancel/terminate the lease agreement
7. Effective Date: Specified date when the cancellation takes effect
8. Key Handover: Proposed date and process for returning keys
9. Property Inspection: Proposed date for final inspection
10. Security Deposit: Request for return of security deposit
11. Closing: Professional closing with signature block
1. Reason for Cancellation: Include when cancellation is due to specific circumstances or breach of contract
2. Outstanding Payments: Include if there are any pending rent payments or utility bills to be settled
3. Forwarding Address: Include if sender is the tenant and needs to provide new contact details
4. Mutual Agreement Statement: Include if the cancellation is by mutual consent of both parties
5. Legal Basis: Include when cancellation is based on specific legal grounds or contract provisions
1. Proof of Delivery: Tracking receipt or acknowledgment of receipt form
2. Property Condition Report: Current condition of the property with photos if applicable
3. Original Lease Agreement: Copy of the original tenancy agreement being cancelled
4. Utility Bills: Copies of final utility bills or proof of payment
5. Supporting Documentation: Any relevant evidence supporting the reason for cancellation if applicable
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