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Termination Letter With Cause Template for New Zealand

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Key Requirements PROMPT example:

Termination Letter With Cause

"I need a Termination Letter With Cause for a retail store manager who has been found stealing company inventory, with immediate termination effective January 15, 2025, including references to our company's zero-tolerance policy for theft."

Document background
The Termination Letter With Cause is a crucial document in New Zealand employment law, used when an employer needs to formally end an employment relationship due to serious misconduct, ongoing performance issues, or other justifiable causes. This document must comply with the Employment Relations Act 2000 and demonstrate that a fair and reasonable process has been followed, including prior warnings where appropriate. The letter serves multiple purposes: it formally communicates the termination decision, documents the specific reasons for termination, outlines any final payments or obligations, and creates a record of the employer's compliance with legal requirements. The document is particularly important in New Zealand's employment law context, where employers must demonstrate both substantive justification and procedural fairness in termination decisions.
Suggested Sections

1. Date and Address Block: Current date and recipient's full contact details

2. Subject Line: Clear indication that this is a termination of employment notice

3. Opening Statement: Direct statement of employment termination, including effective date

4. Cause for Termination: Clear explanation of the specific reason(s) for termination, referencing relevant incidents or behavior

5. Prior Warnings and Process: Summary of previous warnings, meetings, or improvement plans that preceded this decision

6. Final Pay Information: Details of final salary, holiday pay, and other entitlements

7. Company Property Return: List of company items to be returned and process for return

8. Closing Statement: Professional closing with next steps and contact information for questions

Optional Sections

1. Garden Leave Provisions: Include when employee is required to serve garden leave during notice period

2. Confidentiality Reminder: Include when employee has access to sensitive information

3. Post-Employment Restrictions: Include when existing employment agreement contains non-compete or non-solicitation clauses

4. Reference Policy: Include when specifying company's position on providing future references

5. Outplacement Support: Include when company is offering career transition assistance

6. Healthcare Benefits: Include when discussing continuation or termination of health benefits

Suggested Schedules

1. Final Pay Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements

2. Previous Warning Letters: Copies of formal warnings or performance improvement plans

3. Meeting Minutes: Records of disciplinary meetings or performance discussions

4. Company Property Checklist: List of company assets to be returned with acknowledgment form

5. Exit Process Checklist: Step-by-step guide for completing termination process

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses


















Relevant Industries

Technology

Manufacturing

Retail

Financial Services

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

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Mining

Media and Entertainment

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Relevant Teams

Human Resources

Legal

Operations

Administration

Finance

Management

Compliance

Employee Relations

Relevant Roles

Chief Executive Officer

Human Resources Manager

Department Director

Line Manager

Supervisor

Team Leader

Project Manager

Operations Manager

Administrative Assistant

Sales Representative

Customer Service Representative

Technical Specialist

Financial Analyst

Marketing Manager

Legal Counsel

Department Head

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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