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Early Termination Letter Template for New Zealand

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Key Requirements PROMPT example:

Early Termination Letter

"I need an Early Termination Letter for a senior software developer in our Auckland office, providing a standard 4-week notice period starting from January 15, 2025, with regular working arrangements during the notice period."

Document background
The Early Termination Letter is a crucial document in New Zealand employment law, used when an employment relationship needs to be ended before its intended completion date or outside standard resignation processes. It must be drafted in compliance with the Employment Relations Act 2000 and reflect the principles of good faith dealing that are fundamental to New Zealand employment law. This document is typically used in situations involving redundancy, restructuring, performance issues, or mutual agreement to end employment early. The letter should clearly state the termination decision, notice period, final payments, and any post-employment obligations. It serves both as a formal notification and a legal record of the termination process, protecting both employer and employee interests.
Suggested Sections

1. Header Information: Company letterhead, date, and recipient's contact details

2. Reference Line: Subject line clearly indicating this is regarding employment termination

3. Termination Statement: Clear statement of the decision to terminate employment and the effective date

4. Notice Period: Details of the notice period being given and the final working day

5. Final Payment Details: Information about final salary, holiday pay, and other entitlements

6. Company Property: Requirements for returning company property and equipment

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

8. Next Steps: Clear outline of what the employee needs to do next

9. Signature Block: Appropriate sign-off and signature from authorized person

Optional Sections

1. Garden Leave: Used when the employee will be paid but not required to work during notice period

2. Payment in Lieu of Notice: When immediate termination is implemented with payment instead of notice period

3. Handover Requirements: Specific instructions for transitioning work responsibilities, used for key positions

4. Reference Provision: Information about future employment references if agreed to be provided

5. Post-Employment Restrictions: Reminder of any existing non-compete or non-solicitation obligations

6. Acknowledgment Section: Space for employee to acknowledge receipt and understanding, if required

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements

2. Company Property List: Itemized list of company property to be returned

3. Handover Document: Detailed list of projects, responsibilities, and contacts for work transition

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Technology

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Relevant Teams

Human Resources

Legal

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Executive Leadership

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Employee Relations

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Chief Executive Officer

Human Resources Director

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Department Head

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Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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