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Request For Qualifications And Request For Proposal Template for Switzerland

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Key Requirements PROMPT example:

Request For Qualifications And Request For Proposal

"I need a Request For Qualifications And Request For Proposal document for a major railway infrastructure project in Geneva, Switzerland, compliant with Swiss federal procurement laws and including specific environmental impact assessment requirements, with the qualification phase to begin by March 2025."

Document background
The Request For Qualifications And Request For Proposal document is a crucial procurement instrument used in Switzerland when organizations need to conduct a thorough, two-stage selection process for significant projects or contracts. It combines pre-qualification of potential suppliers with detailed proposal requirements, allowing for efficient evaluation while ensuring compliance with Swiss federal and cantonal procurement laws, including the Federal Act on Public Procurement and relevant international agreements. This document type is particularly valuable for complex projects where the procuring entity needs to first establish a pool of qualified suppliers before investing resources in evaluating detailed proposals. The structure accommodates Switzerland's multi-lingual requirements and incorporates necessary transparency and fairness provisions required by Swiss law.
Suggested Sections

1. Introduction: Overview of the procuring entity and general information about the procurement process

2. Project Overview: Detailed description of the project, its objectives, and expected outcomes

3. Instructions to Bidders: Comprehensive guidelines on the submission process, deadlines, and format requirements

4. Qualification Requirements: Detailed criteria for evaluating bidders' eligibility, including technical capabilities, financial strength, and past experience

5. Submission Requirements: Specific requirements for both qualification documents and technical/financial proposals

6. Evaluation Process: Description of the two-stage evaluation process (qualifications and proposals) and scoring criteria

7. Technical Requirements: Detailed specifications of the technical requirements and deliverables

8. Commercial Terms: Overview of key commercial and contractual terms

9. Submission Format and Deadlines: Specific instructions on how to format and when to submit both RFQ and RFP responses

10. Communication Protocol: Guidelines for questions, clarifications, and all communications during the process

Optional Sections

1. Pre-Qualification Conference: Details of any pre-qualification meetings or site visits, included when direct interaction with potential bidders is necessary

2. Innovation and Alternative Proposals: Section allowing for innovative solutions or alternative approaches, included for complex projects where multiple solutions might be viable

3. Local Content Requirements: Specific requirements for local participation or content, included when required by local regulations or project needs

4. Environmental and Social Requirements: Specific environmental and social impact considerations, included for projects with significant environmental or social aspects

5. Joint Venture Requirements: Specific requirements and forms for joint venture submissions, included when consortium bids are expected

6. Insurance Requirements: Detailed insurance requirements, included for high-risk or complex projects

7. Security Clearance Requirements: Special security clearance needs, included for sensitive or government projects

Suggested Schedules

1. Schedule A - Forms and Templates: Standard forms for submission including qualification statements, proposal forms, and declaration templates

2. Schedule B - Technical Specifications: Detailed technical requirements and specifications

3. Schedule C - Evaluation Criteria: Detailed scoring matrix and evaluation methodology

4. Schedule D - Draft Contract: Proposed contract terms and conditions

5. Schedule E - Project Timeline: Detailed project implementation schedule and milestones

6. Schedule F - Pricing Templates: Standardized templates for price submission

7. Appendix 1 - Reference Project Requirements: Template and requirements for submitting reference projects

8. Appendix 2 - Financial Information Templates: Templates for submitting financial information and capabilities

9. Appendix 3 - Personnel Requirements: Templates and requirements for key personnel submissions

10. Appendix 4 - Compliance Declarations: Required legal and regulatory compliance declarations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













































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Relevant Industries

Infrastructure and Construction

Information Technology

Healthcare

Transportation

Energy and Utilities

Defence

Environmental Services

Public Works

Telecommunications

Education

Professional Services

Research and Development

Urban Development

Waste Management

Municipal Services

Relevant Teams

Procurement

Legal

Finance

Technical

Project Management

Risk and Compliance

Supply Chain

Business Development

Operations

Quality Assurance

Commercial

Strategy

Environmental and Social Impact

Contract Administration

Relevant Roles

Procurement Manager

Project Director

Bid Manager

Contract Manager

Technical Director

Chief Financial Officer

Legal Counsel

Compliance Officer

Technical Specialist

Evaluation Committee Member

Project Manager

Supply Chain Manager

Commercial Director

Risk Manager

Business Development Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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