Request For Proposal With Dialogue

Request For Proposal With Dialogue Template for Switzerland

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Key Requirements PROMPT example:

"I need a Request For Proposal With Dialogue document for a complex smart city infrastructure project in Basel, with emphasis on innovation and sustainability requirements, to be launched in March 2025 with an estimated project value of CHF 50 million."

Document background

The Request For Proposal With Dialogue is a specialized procurement instrument used in Switzerland for complex or innovative projects where the contracting authority cannot adequately specify technical requirements without engaging in detailed discussions with potential suppliers. This document type is authorized under the Federal Act on Public Procurement (FAPP/B��B) 2019 and is particularly suitable for large-scale infrastructure projects, complex IT systems, or innovative solutions where technical specifications need refinement through dialogue. It incorporates requirements from Swiss federal law, cantonal regulations where applicable, and international agreements including the WTO Government Procurement Agreement and Swiss-EU bilateral agreements. The document provides a structured framework for conducting competitive dialogue while ensuring compliance with principles of transparency, equal treatment, and fair competition. It is typically used when standard procurement procedures would not achieve optimal results due to the technical, legal, or financial complexity of the project.

Suggested Sections

1. Contracting Authority Details: Identification and contact details of the contracting authority, including authorized representatives

2. Project Overview: High-level description of the project, its objectives, and expected outcomes

3. Definitions and Interpretation: Definitions of key terms and rules for interpreting the RFP document

4. Procurement Process Overview: Description of the multi-stage process, including dialogue phases and timelines

5. Participation Requirements: Eligibility criteria, qualification requirements, and exclusion grounds

6. Dialogue Phase Procedures: Detailed procedures for conducting the dialogue, including rules of engagement and confidentiality requirements

7. Technical Requirements: Detailed technical specifications and requirements for the proposed solution

8. Commercial Requirements: Financial and commercial terms, including pricing structure requirements

9. Submission Requirements: Format, content, and delivery requirements for proposals

10. Evaluation Criteria: Detailed evaluation methodology and scoring criteria

11. Terms and Conditions: Legal terms governing the RFP process and subsequent contract

12. Communication Protocol: Rules for communication during the procurement process

Optional Sections

1. Innovation Partnership: Section required when the procurement involves research and development components

2. Sustainability Requirements: Optional section for specific environmental or social sustainability criteria

3. Local Content Requirements: Optional section for projects requiring specific local content or SME participation

4. Consortium Requirements: Required when consortium bids are permitted, detailing specific requirements for joint proposals

5. Intellectual Property Rights: Required when the project involves significant IP considerations

6. Security Requirements: Required for projects involving sensitive information or critical infrastructure

7. Insurance Requirements: Optional detailed insurance requirements beyond standard coverage

8. Language Requirements: Required when multiple official languages need to be addressed

Suggested Schedules

1. Schedule 1 - Technical Specifications: Detailed technical requirements and specifications

2. Schedule 2 - Pricing Tables: Templates for submission of pricing information

3. Schedule 3 - Evaluation Matrix: Detailed scoring criteria and weightings

4. Schedule 4 - Draft Contract: Proposed terms for the final contract

5. Schedule 5 - Response Templates: Standard forms for technical and commercial responses

6. Schedule 6 - Timeline: Detailed procurement timeline including dialogue phases

7. Appendix A - Administrative Forms: Required administrative and legal declaration forms

8. Appendix B - Compliance Matrix: Template for demonstrating compliance with requirements

9. Appendix C - Reference Project Forms: Templates for submitting reference project information

10. Appendix D - Confidentiality Agreement: Standard NDA for dialogue phase participation

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Infrastructure and Construction

Information Technology

Defense and Security

Healthcare Systems

Public Transportation

Energy and Utilities

Environmental Services

Telecommunications

Research and Development

Urban Development

Education Systems

Smart City Solutions

Relevant Teams

Legal

Procurement

Finance

Technical Operations

Project Management Office

Risk and Compliance

Commercial Operations

Public Affairs

Innovation

Sustainability

Business Development

Quality Assurance

Relevant Roles

Procurement Director

Legal Counsel

Technical Project Manager

Contract Manager

Chief Financial Officer

Bid Manager

Compliance Officer

Risk Manager

Technical Specialist

Project Director

Commercial Manager

Public Sector Relations Manager

Innovation Director

Sustainability Officer

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