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Request For Proposal Contract Template for Switzerland

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Key Requirements PROMPT example:

Request For Proposal Contract

"I need a Request For Proposal Contract under Swiss law for procuring IT infrastructure services for our Zurich-based financial institution, with specific emphasis on data security compliance and cloud hosting capabilities, to be issued by March 2025."

Document background
The Request For Proposal Contract is a crucial document used in Swiss business and public sector procurement processes when organizations seek to obtain competitive proposals for goods, services, or works. It is particularly relevant when the procurement requires detailed technical specifications, complex evaluation criteria, or involves significant value. This document type, governed by Swiss law, ensures compliance with both federal and cantonal procurement regulations while providing a structured approach to vendor selection. The RFP Contract typically includes comprehensive information about technical requirements, commercial terms, evaluation methodology, and legal obligations, making it essential for both public tenders and private sector procurement. It incorporates specific provisions required under Swiss law regarding fair competition, transparency, and equal treatment of bidders, while also addressing modern considerations such as sustainability and data protection.
Suggested Sections

1. Parties: Identification of the issuing organization and definition of potential bidders/respondents

2. Background: Context of the RFP, including the organization's needs and objectives

3. Definitions: Clear definitions of terms used throughout the RFP document

4. Project Overview: Detailed description of the project, products, or services being procured

5. Scope of Work: Specific requirements, deliverables, and expectations from the successful bidder

6. Submission Requirements: Instructions for proposal submission, including format, deadline, and contact information

7. Evaluation Process: Description of how proposals will be evaluated, including criteria and weightings

8. Timeline: Key dates including submission deadline, evaluation period, and project implementation schedule

9. Terms and Conditions: Legal requirements, contractual obligations, and compliance with Swiss law

10. Pricing Requirements: Instructions for cost proposal submission and pricing structure

11. Confidentiality Obligations: Requirements for handling confidential information during the RFP process

12. Communication Protocol: Rules for questions, clarifications, and communications during the RFP process

Optional Sections

1. Pre-Qualification Requirements: Used when specific qualifications or certifications are required from bidders

2. Site Visit Requirements: Include when physical inspection of facilities or locations is necessary

3. Sustainability Requirements: Used when environmental or social sustainability criteria are important

4. Innovation Proposals: When alternative or innovative solutions are welcomed alongside standard requirements

5. Local Content Requirements: Include when local business participation or content is preferred or required

6. Consortium Guidelines: Used when joint ventures or consortium bids are permitted

7. Insurance Requirements: Include when specific insurance coverage is required from bidders

8. Performance Security: When bank guarantees or performance bonds are required

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical requirements and specifications

2. Schedule B - Pricing Template: Standardized format for submitting pricing information

3. Schedule C - Evaluation Criteria: Detailed breakdown of evaluation methodology and scoring

4. Schedule D - Draft Contract: Proposed contract terms for the successful bidder

5. Schedule E - Compliance Declaration: Template for legal and regulatory compliance declarations

6. Schedule F - Response Templates: Standardized forms for technical and commercial responses

7. Appendix 1 - Background Information: Additional context, market data, or organizational information

8. Appendix 2 - Site Information: Relevant location details, maps, or facility information

9. Appendix 3 - Historical Data: Previous performance data or relevant historical information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



















































Clauses

































Relevant Industries

Information Technology

Construction

Manufacturing

Professional Services

Healthcare

Energy

Infrastructure

Telecommunications

Financial Services

Public Sector

Transportation

Education

Environmental Services

Defense

Utilities

Relevant Teams

Procurement

Legal

Finance

Operations

Business Development

Risk & Compliance

Supply Chain

Technical

Project Management

Commercial

Vendor Management

Quality Assurance

Strategic Sourcing

Relevant Roles

Procurement Manager

Contract Manager

Legal Counsel

Project Manager

Business Development Manager

Technical Director

Chief Financial Officer

Operations Manager

Supply Chain Manager

Compliance Officer

Risk Manager

Category Manager

Bid Manager

Commercial Director

Chief Procurement Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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