The Request For Qualifications And Request For Proposal (RFQ/RFP) is a critical procurement document used in the Philippines when government entities seek to procure goods, services, or infrastructure projects through a two-stage process. It is governed by Republic Act 9184 (Government Procurement Reform Act) and its Implementing Rules and Regulations. This document is typically used for complex or high-value procurements where the procuring entity needs to first establish the capability and qualifications of potential bidders before requesting detailed technical and financial proposals. The document must incorporate specific requirements for transparency, competition, and accountability as mandated by Philippine procurement law, including provisions for local preference, anti-corruption measures, and specific evaluation methodologies.
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1. Introduction: Overview of the procurement opportunity and general information about the procuring entity
2. Project Background: Detailed description of the project, its objectives, and expected outcomes
3. Definitions: Key terms and definitions used throughout the document
4. Instructions to Bidders: Detailed guidelines on the bidding process, including submission requirements and deadlines
5. Scope of Work: Detailed description of the required services or deliverables
6. Qualification Requirements: Minimum technical, financial, and legal requirements that bidders must meet
7. Evaluation Criteria: Detailed criteria and methodology for evaluating qualifications and proposals
8. Submission Requirements: Format and content requirements for qualification documents and proposals
9. Bidding Process Timeline: Schedule of key dates and deadlines in the procurement process
10. Terms and Conditions: General and specific conditions governing the procurement process
1. Pre-bid Conference Details: Information about pre-bid meetings and site visits, included when such events are planned
2. Foreign Participation Requirements: Special requirements for foreign bidders, included when foreign participation is anticipated
3. Joint Venture Guidelines: Requirements for joint venture arrangements, included when JVs are allowed
4. Local Content Requirements: Specifications for minimum local content or domestic preference, included when applicable
5. Performance Security Requirements: Details of required bonds and securities, included for high-value contracts
6. Alternative Proposals: Guidelines for submitting alternative technical or financial proposals, included when alternatives are acceptable
1. Schedule A - Technical Requirements: Detailed technical specifications and requirements
2. Schedule B - Qualification Forms: Standard forms for submitting qualification information
3. Schedule C - Proposal Forms: Templates for technical and financial proposal submission
4. Schedule D - Draft Contract: Proposed terms and conditions of the final contract
5. Schedule E - Evaluation Worksheets: Detailed scoring sheets and evaluation matrices
6. Appendix 1 - Project Details: Detailed project specifications, drawings, and technical data
7. Appendix 2 - Required Certifications: List and formats of required certifications and declarations
8. Appendix 3 - Financial Forms: Templates for financial statements and financial proposal submission
Relevant legal definitions
Clauses
Relevant Industries
Infrastructure Development
Information Technology
Consulting Services
Construction
Healthcare
Transportation
Energy
Telecommunications
Public Utilities
Education
Defense
Environmental Services
Relevant Teams
Legal
Procurement
Business Development
Government Relations
Finance
Technical Operations
Compliance
Risk Management
Project Management
Bid Management
Relevant Roles
Procurement Manager
Legal Counsel
Project Manager
Contract Administrator
Technical Evaluation Specialist
Compliance Officer
Bid Manager
Business Development Manager
Government Relations Manager
Finance Manager
Technical Director
Chief Operating Officer
Public Sector Account Manager
Procurement Specialist
Risk Manager
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