The ERP Proposal Evaluation document serves as a critical tool for organizations in the Philippines seeking to implement or upgrade their Enterprise Resource Planning systems. This document type is specifically designed to comply with Philippine regulations, including the Data Privacy Act of 2012, Electronic Commerce Act, and relevant procurement laws. The evaluation framework encompasses comprehensive assessment criteria for technical capabilities, financial viability, vendor credentials, implementation requirements, and regulatory compliance. It is typically utilized during the ERP selection process to ensure objective evaluation of proposals, manage risks, and make informed decisions aligned with organizational objectives and local legal requirements. The document includes detailed scoring matrices, compliance checklists, and structured analysis frameworks to facilitate transparent and effective decision-making.
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1. Executive Summary: High-level overview of the evaluation process, key findings, and recommendations
2. Introduction: Purpose of the evaluation, scope, and methodology used
3. Current System Analysis: Assessment of existing systems, pain points, and business requirements
4. Evaluation Methodology: Detailed explanation of evaluation criteria, scoring system, and assessment process
5. Technical Evaluation: Assessment of system architecture, functionality, scalability, and technical requirements compliance
6. Financial Analysis: Cost analysis including implementation, licensing, maintenance, and ROI calculations
7. Vendor Assessment: Evaluation of vendor credentials, track record, and support capabilities
8. Risk Assessment: Analysis of potential risks, compliance issues, and mitigation strategies
9. Implementation Considerations: Review of implementation timeline, resource requirements, and change management needs
10. Recommendations: Final recommendations with justification and next steps
1. Data Privacy and Security Analysis: Detailed assessment of data protection measures and compliance with Philippine Data Privacy Act - include for systems handling sensitive data
2. Cloud Infrastructure Evaluation: Specific evaluation of cloud hosting options and considerations - include for cloud-based ERP solutions
3. Industry-Specific Requirements: Analysis of industry-specific functionality and compliance needs - include for specialized sectors
4. Integration Capabilities: Assessment of integration requirements with existing systems - include when significant system integration is needed
5. User Experience Analysis: Detailed evaluation of user interface and experience - include when user adoption is a critical factor
6. Local Support Evaluation: Assessment of local support capabilities in the Philippines - include for international vendors
1. Appendix A - Evaluation Criteria Matrix: Detailed scoring matrix with weights and ratings for each evaluation criterion
2. Appendix B - Technical Requirements Checklist: Comprehensive list of technical requirements and compliance status
3. Appendix C - Cost Comparison Analysis: Detailed breakdown of costs and financial comparisons
4. Appendix D - Vendor Response Summary: Summary of vendor responses and capabilities
5. Appendix E - Implementation Timeline: Proposed implementation schedule and milestones
6. Appendix F - Risk Register: Detailed list of identified risks and mitigation strategies
7. Schedule 1 - System Architecture Diagrams: Technical diagrams and architecture specifications
8. Schedule 2 - Feature Comparison Matrix: Detailed comparison of features across evaluated solutions
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Healthcare
Financial Services
Public Sector
Education
Logistics and Supply Chain
Professional Services
Construction
Agriculture
Technology
Telecommunications
Relevant Teams
Information Technology
Finance
Operations
Procurement
Legal
Compliance
Risk Management
Security
Data Protection
Business Analysis
Project Management Office
Quality Assurance
Relevant Roles
Chief Information Officer
IT Director
Project Manager
Business Analyst
Finance Director
Operations Manager
Procurement Manager
Systems Architect
Data Protection Officer
Compliance Manager
Risk Manager
Chief Technology Officer
Chief Financial Officer
IT Security Manager
Enterprise Architect
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