The Caretaker Agreement is essential for property owners and management companies in Canada who require on-site property maintenance and supervision services. This document is typically used when engaging a caretaker for residential complexes, commercial buildings, or institutional properties. It establishes a formal employment relationship while addressing unique aspects of the role, such as possible live-in arrangements, emergency response duties, and maintenance responsibilities. The agreement must comply with both federal and provincial employment laws, including minimum wage requirements, working hour restrictions, and occupational health and safety regulations. A well-drafted Caretaker Agreement is crucial for clearly defining expectations, protecting both parties' interests, and ensuring smooth property operations.
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1. Parties: Identification of the employer (property owner/manager) and the caretaker
2. Background: Context of the agreement, including brief description of the property and need for caretaker services
3. Definitions: Key terms used throughout the agreement including 'Property', 'Services', 'Working Hours', etc.
4. Term and Renewal: Duration of the agreement and conditions for renewal
5. Duties and Responsibilities: Core responsibilities of the caretaker including maintenance, cleaning, security, and emergency response
6. Working Hours: Regular working hours, on-call requirements, and emergency response expectations
7. Compensation and Benefits: Salary, benefits, and any additional allowances
8. Reporting Requirements: Communication protocols and reporting structure
9. Equipment and Supplies: Provisions regarding tools, equipment, and supplies needed for duties
10. Insurance and Liability: Insurance requirements and allocation of liability
11. Termination: Conditions and procedures for termination by either party
12. General Provisions: Standard legal clauses including governing law, amendments, and notices
1. Accommodation: Terms related to provided living accommodation, if the caretaker lives on-site
2. Vehicle Usage: Terms regarding use of property vehicles, if provided
3. Additional Staff Supervision: If the caretaker supervises other maintenance or cleaning staff
4. Security Protocols: Detailed security procedures if the property requires specific security measures
5. Emergency Procedures: Detailed emergency response protocols for large or complex properties
6. Qualifications and Licensing: Required certifications or licenses if specialized maintenance is required
7. Performance Reviews: Structure and timing of performance evaluations if formal review process exists
1. Schedule A - Property Details: Detailed description of the property, including address, size, and specific areas of responsibility
2. Schedule B - Detailed Duties: Comprehensive list of regular maintenance and caretaking duties
3. Schedule C - Compensation Details: Detailed breakdown of salary, benefits, and any additional allowances
4. Schedule D - Equipment Inventory: List of tools and equipment provided by the employer
5. Schedule E - Emergency Contact List: List of emergency contacts and procedures
6. Appendix 1 - Maintenance Schedule: Timeline for routine maintenance tasks
7. Appendix 2 - Inspection Checklist: Standard checklist for property inspections
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Facilities Management
Residential Property
Commercial Property
Building Maintenance
Property Services
Hospitality
Residential Care
Education
Relevant Teams
Human Resources
Facilities Management
Legal
Operations
Property Management
Maintenance
Administration
Risk Management
Compliance
Health and Safety
Relevant Roles
Property Manager
Facility Manager
Building Superintendent
Caretaker
Maintenance Supervisor
Building Manager
Site Manager
Residence Manager
Operations Manager
Property Services Coordinator
Facilities Coordinator
Building Maintenance Manager
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