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The Quotation Invoice is a specialized document format commonly used in Belgian business transactions where efficiency in commercial processes is desired. It serves a dual purpose by presenting a detailed price proposal while incorporating all elements required for a valid invoice under Belgian law. This document type is particularly valuable when businesses need to quickly convert accepted quotes into invoices, reducing administrative overhead and ensuring compliance with Belgian VAT regulations and commercial law requirements. The Quotation Invoice includes mandatory elements such as company details, VAT numbers, precise product/service descriptions, pricing breakdowns, and payment terms, all structured to meet Belgian legal requirements while maintaining clarity for the recipient. It's especially useful in situations where immediate billing upon quote acceptance is anticipated, or where streamlined documentation processes are needed.

1. Company Information: Full legal business details including company name, address, VAT number, registration number, and contact information as required by Belgian law

2. Client Information: Complete details of the client including name, address, VAT number (if applicable), and contact information

3. Quote Reference: Unique quotation number, date of issue, and validity period of the quote

4. Product/Service Details: Detailed description of products/services offered, including quantities, unit prices, and specifications

5. Pricing Breakdown: Itemized list of prices, subtotals, discounts (if any), and VAT calculations per Belgian VAT requirements

6. Total Amount: Clear presentation of the total amount including VAT, in EUR

7. Payment Terms: Payment conditions, methods, and deadlines

8. Terms and Conditions: Standard terms including acceptance process, delivery terms, and warranty information