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The Quotation Invoice is a specialized business document designed to streamline commercial transactions in Malta by combining the functions of both a quotation and an invoice. This document type is particularly valuable when businesses want to provide detailed price quotes while simultaneously preparing for the billing process, reducing administrative overhead and paperwork. The Quotation Invoice must comply with Malta's Value Added Tax Act (Chapter 406) and the Commercial Code, including all mandatory elements such as VAT registration numbers, tax calculations, and required business details. It's commonly used in situations where the quote is likely to be accepted and immediately converted into an invoice, or where business processes require a formal quote that can be efficiently transformed into an invoice upon acceptance. The document serves as both a formal price proposal and a potential billing document, making it especially useful for businesses dealing with routine commercial transactions or standardized services.

1. Company Information: Supplier's complete business details including company name, registration number, VAT number, registered address, and contact information

2. Client Information: Customer's complete details including name, address, VAT number (if applicable), and contact information

3. Quotation/Invoice Number: Unique identifier for the document, including both quotation and invoice reference numbers

4. Date Information: Issue date, validity period of the quotation, and payment due date

5. Item Details: Detailed breakdown of products/services being quoted, including descriptions, quantities, and unit prices

6. Pricing Summary: Subtotal, VAT breakdown, and total amount, clearly showing all calculations

7. Payment Terms: Clear statement of payment conditions, methods, and deadlines

8. Terms and Conditions: Standard terms applying to the quotation and subsequent invoice