The Online Commercial Invoice is a essential business document used in Belgian commercial transactions, designed to comply with both Belgian national law and EU regulations regarding electronic invoicing. It serves as a formal payment request and tax document, incorporating all elements required by Belgian VAT legislation (Code de la TVA/BTW-Wetboek) and the EU Directive 2014/55/EU on electronic invoicing. This document is particularly relevant for businesses engaged in digital commerce or those transitioning to paperless operations, as it provides a legally valid electronic alternative to traditional paper invoices. The document must include specific content such as VAT numbers, detailed product or service descriptions, and payment terms, while ensuring compliance with electronic formatting, transmission, and storage requirements under Belgian law.
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1. Invoice Header: Company details, invoice number, date, and unique identifier
2. Customer Information: Full legal name, address, VAT number, and other identification details of the customer
3. Supplier Information: Full legal name, address, VAT number, bank details, and registration numbers of the supplier
4. Invoice Details: Description of goods/services, quantities, unit prices, and delivery information
5. Payment Information: Total amount, VAT breakdown, payment terms, due date, and accepted payment methods
6. Legal Notices: Mandatory legal statements required by Belgian law, including VAT declarations and e-invoice validity statement
7. Contact Information: Relevant contact details for invoice queries and support
1. Purchase Order Reference: To be included when the invoice relates to a specific purchase order or contract
2. Delivery Details: Additional section for complex delivery arrangements or multiple delivery locations
3. Discount Terms: When special discounts or promotional terms apply to the invoice
4. Currency Information: For international transactions with currency conversion details
5. Special Instructions: Any specific handling or processing instructions for the invoice
6. Tax Exemption Details: When applicable, information about tax exemptions or special tax status
1. Detailed Item Breakdown: Itemized list of products/services with detailed specifications when the main invoice contains summary information
2. Terms and Conditions: Standard terms and conditions applicable to the invoice and transaction
3. Supporting Documentation: Additional documents such as delivery notes, time sheets, or service reports
4. VAT Breakdown Schedule: Detailed breakdown of VAT calculations for complex transactions with multiple rates
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Technology
Construction
Healthcare
Education
Transportation
Wholesale
E-commerce
Consulting
Financial Services
Telecommunications
Energy
Agriculture
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Treasury
Tax
Legal
Procurement
Sales Administration
Financial Control
Credit Control
E-commerce Operations
Business Operations
Revenue
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Billing Coordinator
Tax Accountant
Financial Controller
Accounts Payable Manager
Credit Controller
E-commerce Manager
Finance Director
Billing Administrator
VAT Specialist
Treasury Manager
Financial Compliance Officer
Business Operations Manager
Procurement Manager
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