The Online Commercial Invoice is a crucial business document used in the Netherlands for requesting payment in commercial transactions. It must comply with Dutch VAT legislation and EU regulations, including the VAT Act (Wet op de omzetbelasting 1968) and EU VAT Directive 2006/112/EC. This document is essential for businesses operating in the digital space, requiring specific elements such as VAT identification, sequential numbering, and complete business details. The online format allows for efficient processing while meeting Dutch electronic commerce requirements and tax authority standards. It serves both domestic and international transactions, supporting various payment methods and currency options when necessary.
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1. Invoice Header: Contains invoice number, date of issue, and 'Factuur' (Invoice) clearly stated
2. Supplier Details: Full business name, address, VAT number (BTW-nummer), KvK number, and bank details
3. Customer Details: Customer's full name, address, and VAT number (if applicable)
4. Invoice Details: Description of goods/services, quantity, unit price, total amount per item
5. VAT Information: VAT rate applied, VAT amount per rate category, total VAT amount
6. Payment Information: Total amount due, payment terms, due date, bank account details
7. Reference Information: Purchase order number, delivery note number, or other relevant reference numbers
1. Delivery Details: Include when goods are physically delivered, showing delivery address and date
2. Discount Information: Include when discounts or special pricing are applied to the invoice
3. Currency Information: Include when transaction is in currency other than EUR, showing exchange rates if applicable
4. Special VAT Rules: Include when reverse-charge mechanism or other special VAT rules apply
5. Payment Instructions: Include for international payments or special payment arrangements
6. Terms and Conditions: Include when specific terms of sale or service delivery need to be referenced
1. Itemized List: Detailed breakdown of products/services when too extensive for main invoice
2. Time Sheet: For service-based invoices, detailed breakdown of hours worked
3. Supporting Documentation: Delivery receipts, work completion certificates, or other relevant documentation
4. VAT Calculation Details: Detailed breakdown of VAT calculations for complex transactions
Relevant legal definitions
Clauses
Relevant Industries
Retail
E-commerce
Manufacturing
Professional Services
Information Technology
Construction
Wholesale Trade
Logistics and Transportation
Consulting Services
Healthcare Services
Education and Training
Financial Services
Real Estate
Telecommunications
Relevant Teams
Accounts Receivable
Finance
Accounting
Sales Administration
Treasury
Tax
Credit Control
Revenue Operations
Billing Operations
Financial Planning & Analysis
Relevant Roles
Accounts Receivable Specialist
Billing Coordinator
Finance Manager
Accounting Manager
Financial Controller
Sales Administrator
Business Owner
Bookkeeper
Tax Specialist
Credit Controller
E-commerce Manager
Finance Director
Accounts Manager
Invoice Processing Clerk
Revenue Accountant
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