The Letter of Intent for Maternity Leave is a crucial document in Belgian employment practice that serves as the formal initiation of maternity leave proceedings. This document is typically prepared when an employee becomes aware of their pregnancy and needs to formally notify their employer of their intention to take maternity leave, as required by Belgian labor law. The letter should be submitted well in advance of the intended leave start date, ideally allowing sufficient time for work transition arrangements. It includes essential information about the pregnancy, expected dates, and proposed arrangements for work handover, while ensuring compliance with Belgian employment regulations and EU directives. This document is particularly important as it triggers various legal protections and benefits under Belgian law, including protection against dismissal and the arrangement of social security benefits.
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1. Employee Information: Full name, position, employee ID, department, and contact details of the employee
2. Formal Notice Declaration: Clear statement of intention to take maternity leave
3. Expected Dates: Anticipated start and end dates of the maternity leave period, including expected date of childbirth
4. Leave Duration: Specification of the intended duration of maternity leave (standard 15 weeks in Belgium)
5. Current Projects/Responsibilities: Brief overview of current work responsibilities and status of ongoing projects
6. Handover Arrangements: Proposed plan for handling work responsibilities during absence
1. Medical Appointments: Schedule of planned prenatal medical appointments, if known - include when regular appointments are expected
2. Flexible Work Request: Include if requesting any flexible working arrangements before or after maternity leave
3. Early Leave Request: Include if requesting to start maternity leave earlier than standard 6 weeks before due date
4. Return to Work Preferences: Include if proposing specific arrangements for returning to work
5. Breastfeeding Arrangements: Include if planning to request breastfeeding breaks upon return to work
6. Multiple Birth Information: Include for twin/multiple pregnancies where additional leave may be applicable
1. Medical Certificate: Doctor's certificate confirming pregnancy and expected date of delivery
2. Current Projects Status Report: Detailed status update on ongoing projects and responsibilities
3. Handover Documentation: Detailed instructions and information for temporary replacement
4. Contact Information Sheet: Emergency contact details and preferred method of communication during leave
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Administration
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Relevant Roles
HR Manager
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HR Business Partner
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