The Letter of Intent for Maternity Leave is a crucial document in the Malaysian employment context, designed to formalize an employee's intention to take maternity leave and ensure compliance with local labor laws. It is typically submitted when an employee becomes aware of their pregnancy and needs to plan their maternity leave, ideally providing adequate notice to their employer as required by the Employment Act 1955. The document serves multiple purposes: it officially notifies the employer, helps in planning workforce coverage, ensures proper documentation for HR records, and protects both parties' interests by clearly stating the intended leave period and return date. Under Malaysian law, eligible employees are entitled to 98 days of paid maternity leave, and this document helps initiate that process while maintaining professional communication between all parties involved.
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1. Employee and Employer Details: Full names, positions, and relevant employee ID/reference numbers
2. Formal Notice Statement: Clear statement of intention to take maternity leave
3. Expected Due Date: Statement of the expected date of delivery
4. Leave Period Request: Specific dates for the start and end of the maternity leave period
5. Current Work Status: Overview of current responsibilities and projects that need handover
6. Handover Arrangements: Proposed plan for handling ongoing work during absence
7. Return to Work Date: Anticipated date of return to work
8. Contact Information: How to reach the employee during the leave period if necessary
1. Flexible Work Request: If requesting modified working arrangements upon return
2. Medical Considerations: Any special medical circumstances that may affect leave arrangements
3. Extended Leave Request: If additional unpaid leave beyond statutory period is being requested
4. Nursing Facilities: Request for nursing facilities or breaks upon return to work
5. Training Coverage: Request for any missed training to be provided upon return
1. Medical Certificate: Confirmation of pregnancy and expected delivery date from healthcare provider
2. Leave Calculation Sheet: Breakdown of paid leave entitlement and any additional unpaid leave requested
3. Handover Document: Detailed list of ongoing projects and responsibilities with status updates
4. Return to Work Plan: Proposed schedule and arrangements for returning to work
5. Benefits Statement: Summary of maternity benefits and payment arrangements during leave period
Relevant legal definitions
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Banking and Finance
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Public Sector
Telecommunications
Construction
Hospitality
Media and Entertainment
Energy
Transportation
Consumer Goods
Relevant Teams
Human Resources
Legal
Administration
Operations
Employee Relations
Benefits Administration
Compliance
Personnel Management
Relevant Roles
HR Manager
HR Executive
Line Manager
Department Manager
Employee Relations Specialist
Benefits Coordinator
HR Director
Company Secretary
Legal Counsel
Administrative Officer
Operations Manager
Project Manager
General Manager
CEO
CFO
Department Head
Team Leader
Supervisor
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