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The Letter of Intent for Maternity Leave is a crucial document in Indonesian employment relations, required when an employee needs to formally communicate their intention to take maternity leave. This document is mandated by Indonesian labor regulations, particularly Law No. 13/2003 and its subsequent amendments, which guarantee female employees the right to maternity leave. The letter serves multiple purposes: it initiates the formal leave request process, documents the expected timeline, outlines work transition plans, and helps ensure compliance with legal requirements. It should be submitted well in advance of the intended leave start date, typically as soon as the pregnancy is confirmed and the expected due date is known. The document protects both the employee's rights to maternity benefits and the employer's need for proper workforce planning.

1. Letter Header: Company name, address, date, and reference number if applicable

2. Recipient Details: Addressed to HR Manager/Direct Supervisor with their name and title

3. Subject Line: Clear indication that this is a Letter of Intent for Maternity Leave

4. Employee Information: Employee's name, position, department, and employee ID number

5. Pregnancy Information: Expected due date and supporting medical documentation reference

6. Leave Duration: Proposed start and end dates of maternity leave (3 months total as per Indonesian law)

7. Handover Plan: Brief outline of how current responsibilities will be managed during absence

8. Return to Work: Expected date of return to work after maternity leave

9. Contact Information: How to reach the employee during leave period

10. Closing: Formal closing, signature, and employee details