The Letter of Intent Requesting Documents is a crucial business instrument in Indonesian corporate practice, commonly used when one party needs to formally request specific documentation from another for purposes such as due diligence, regulatory compliance, or business transactions. This document type, governed by Indonesian law, particularly the Civil Code (KUH Perdata) and Law No. 11 of 2008 on Electronic Information and Transactions, serves as an official communication tool that clearly outlines document requirements, submission procedures, and handling instructions. It's particularly important in contexts where formal documentation of the request is necessary for audit trails or legal compliance, and when the requested documents may contain sensitive or confidential information that requires specific handling procedures under Indonesian law.
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1. Header and Date: Formal business letter header including sender's details, recipient's details, and date
2. Reference Line: Subject line or reference number clearly indicating this is a Letter of Intent for Document Request
3. Salutation: Professional greeting to the appropriate recipient
4. Introduction: Brief introduction identifying the sender and their organization
5. Purpose Statement: Clear statement of intent explaining the purpose of the document request
6. Document List: Detailed enumeration of all required documents with clear descriptions
7. Submission Instructions: Clear instructions on how and where to submit the requested documents
8. Timeline: Specified deadline or timeframe for document submission
9. Closing: Professional closing with contact information for any queries
10. Signature Block: Space for signature, name, and title of the authorized representative
1. Confidentiality Statement: Include when requesting sensitive or confidential documents to ensure proper handling
2. Document Format Requirements: Specify when there are specific format requirements for the requested documents (e.g., certified copies, originals, digital formats)
3. Language Requirements: Include when documents need to be in specific languages or require certified translations
4. Processing Information: Add when there's a need to explain how the documents will be processed or used
5. Follow-up Process: Include when there's a specific process for document verification or additional steps after submission
1. Detailed Document Checklist: Comprehensive list of required documents with specific requirements for each
2. Document Submission Form: Template form to be completed and returned with the submitted documents
3. Special Handling Instructions: Detailed instructions for documents requiring special handling or processing
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Legal Services
Real Estate
Manufacturing
Technology
Healthcare
Energy
Mining
Construction
Transportation and Logistics
Education
Retail
Telecommunications
Professional Services
Government and Public Sector
Relevant Teams
Legal
Compliance
Corporate Secretariat
Administration
Operations
Risk Management
Document Control
Regulatory Affairs
Business Development
Project Management
Relevant Roles
Legal Counsel
Compliance Officer
Corporate Secretary
Due Diligence Manager
Business Development Manager
Risk Manager
Project Manager
Operations Director
Chief Legal Officer
Chief Compliance Officer
Administrative Manager
Document Control Specialist
Regulatory Affairs Manager
Contract Administrator
Investment Manager
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