The Letter of Intent for Maternity Leave is a crucial document in Hong Kong's employment landscape, designed to formally communicate an employee's pregnancy and intention to take maternity leave to their employer. This document is typically prepared when an employee becomes pregnant and needs to notify their employer of their intended maternity leave period, as required by the Hong Kong Employment Ordinance. It serves multiple purposes: providing formal notification of pregnancy, specifying the intended 14-week statutory maternity leave period, outlining handover arrangements, and documenting the expected return date. The letter should be submitted with sufficient notice to allow for proper workplace planning and to ensure the employee's rights are protected under Hong Kong law.
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1. Employee Details: Employee's full name, position, department, and employee ID number
2. Notification of Pregnancy: Formal statement declaring pregnancy and providing expected date of confinement with medical certificate reference
3. Intended Leave Period: Specified start and end dates of the intended 14-week maternity leave period
4. Medical Appointments: Information about upcoming pregnancy-related medical appointments and check-ups
5. Return to Work: Expected date of return to work after maternity leave
6. Handover Arrangements: Brief outline of how current responsibilities will be handled during absence
1. Flexible Working Request: Optional section to request flexible working arrangements upon return, included if the employee wishes to modify their working pattern post-maternity leave
2. Additional Leave Request: Request for additional leave beyond statutory maternity leave, included if employee wishes to extend their time off
3. Medical Conditions: Any specific medical conditions or requirements that the employer should be aware of, included if relevant to workplace arrangements
4. Breastfeeding Arrangements: Request for breastfeeding facilities or breaks upon return to work, included if the employee plans to continue breastfeeding after returning
1. Medical Certificate: Copy of medical certificate confirming pregnancy and expected date of confinement
2. Handover Document: Detailed list of ongoing projects, responsibilities, and contact information for key stakeholders
3. Leave Calendar: Calendar showing exact dates of maternity leave, including scheduled medical appointments
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