The Letter of Intent to Leave is a crucial document in Belgian employment relationships, serving as the formal instrument through which an employee initiates the voluntary termination of their employment contract. This document is required whenever an employee decides to end their employment relationship, regardless of their position or sector. The letter must comply with Belgian employment law, particularly regarding notice periods, which vary based on the employee's length of service and position. It should be written in a clear, professional manner and include specific information such as the employee's details, their intention to resign, the proposed last working day, and confirmation of the notice period. The document becomes a vital part of both the employee's and employer's records, potentially serving as a reference point for future employment matters and ensuring compliance with legal requirements for employment termination in Belgium.
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1. Header Information: Employee's and employer's full contact details, date, and subject line
2. Formal Address: Proper business letter greeting to the appropriate supervisor or HR representative
3. Statement of Resignation: Clear and unambiguous declaration of intention to terminate employment
4. Last Working Day: Specific mention of the intended last day of work, calculated according to Belgian notice period requirements
5. Notice Period Confirmation: Explicit statement of the notice period being given, ensuring compliance with Belgian law
6. Handover Commitment: Brief statement about willingness to ensure smooth transition of duties
7. Closing: Professional closing statement, signature block, and employee details
1. Reason for Departure: Optional brief explanation of resignation reasons - recommended only if maintaining positive relations and reasons are professional
2. Expression of Gratitude: Optional section thanking the employer for opportunities - recommended for maintaining professional relationships
3. Request for Reference: Optional request for a professional reference - include if desired and relationship is positive
4. Specific Transition Plans: Optional detailed outline of proposed handover arrangements - useful for senior positions or complex roles
5. Benefits and Entitlements: Optional section requesting clarification on final payment, vacation days, or other benefits - include if there are specific concerns
1. Current Projects List: Optional attachment listing ongoing projects and their status - recommended for professional roles
2. Handover Documentation: Optional detailed documentation of current responsibilities and procedures - useful for complex roles
3. Employee Information Form: Standard form confirming personal details and final administrative information
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