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The General Reference Letter is a crucial document in the Belgian employment landscape, serving as a professional testimony for employees transitioning between jobs or seeking new opportunities. It must comply with Belgian employment law, including the Privacy Act of 2018 and relevant EU regulations such as GDPR. The document is typically requested when an employee is leaving their position, applying for new roles, or requiring official documentation of their employment history. The reference letter should provide objective information about the employment relationship, including duration of employment, positions held, and primary responsibilities. While maintaining professional objectivity, it may also include performance assessments and professional competencies, always ensuring compliance with privacy and anti-discrimination laws. The letter carries legal weight in Belgium and must be crafted carefully to avoid potential liability while providing meaningful information to future employers.

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Information: To whom it may concern or specific recipient details

3. Subject Line: Clear indication that this is a reference letter for [Employee Name]

4. Employment Confirmation: Dates of employment, position(s) held, and nature of employment

5. Role Description: Brief overview of main responsibilities and duties

6. Professional Qualities: Objective description of work performance and professional competencies

7. Closing Statement: Standard closing with contact information for further inquiries

8. Signature Block: Name, position, and signature of the authorized person writing the reference