The Ecommerce Invoice is a fundamental document for online businesses operating in Belgium, serving as both a legal requirement and a critical business record. It must comply with Belgian VAT legislation, EU VAT Directive 2006/112/EC, and specific e-commerce regulations. This document is used whenever an online sale is completed, whether for physical goods or digital services, and must include specific elements such as unique identification numbers, detailed product information, and VAT calculations. The invoice serves multiple purposes: providing customers with proof of purchase, enabling businesses to claim VAT, and maintaining required business records. As an electronic document, it must meet Belgian requirements for authenticity, integrity, and legibility while conforming to EU standards for electronic invoicing.
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1. Invoice Header: Contains invoice number, date of issue, and unique identifier
2. Seller Information: Legal business name, VAT number, address, and contact details of the selling entity
3. Buyer Information: Customer's name, address, and VAT number (if applicable)
4. Invoice Details: Transaction date, payment terms, reference numbers, and delivery information
5. Item Description: Detailed list of products/services, including quantities and unit prices
6. Price Calculation: Subtotal, discounts, shipping costs, and other charges
7. VAT Information: VAT rates applied, VAT amounts per rate, and total VAT amount
8. Total Amount: Final amount due including all taxes and charges
9. Payment Information: Bank account details, payment methods accepted, and payment instructions
10. Legal Notices: Mandatory legal statements and terms as required by Belgian law
1. Intrastat Information: Required for EU cross-border transactions, including commodity codes and weights
2. Special VAT Schemes: Information about special VAT treatments (e.g., margin scheme, reverse charge)
3. Digital Service Details: Additional information required for digital service provisions under EU VAT rules
4. Delivery Instructions: Specific shipping or delivery requirements and tracking information
5. Return Policy: Details about return procedures and conditions for e-commerce transactions
6. Discount Details: Breakdown of applied promotional codes and special offers
7. Currency Information: Exchange rates and calculations for transactions in foreign currencies
1. Itemized Price Breakdown: Detailed breakdown of complex pricing structures or bulk orders
2. VAT Calculation Details: Detailed calculation of VAT for multiple rates or special schemes
3. Shipping Documentation: Copies of relevant shipping labels or tracking information
4. Product Specifications: Technical details or specifications for products sold
5. Terms and Conditions: Full version of applicable terms and conditions for the sale
Relevant legal definitions
Clauses
Relevant Industries
Retail
E-commerce
Digital Services
Consumer Goods
Electronics
Fashion and Apparel
Food and Beverage
Home and Garden
Beauty and Personal Care
Books and Media
Sports and Leisure
Technology and Software
Telecommunications
Professional Services
Relevant Teams
Finance
Accounting
E-commerce Operations
Tax
Legal
Information Technology
Sales Operations
Revenue Operations
Customer Service
Digital Operations
Compliance
Business Operations
Relevant Roles
Accountant
Finance Manager
E-commerce Manager
Tax Specialist
Billing Coordinator
Financial Controller
Accounts Receivable Specialist
E-commerce Director
Digital Operations Manager
Compliance Officer
Business Operations Manager
Sales Administrator
Revenue Manager
VAT Specialist
Systems Administrator
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