The Ecommerce Invoice is a fundamental document for online businesses operating in the Netherlands, required for all electronic commercial transactions under Dutch law. It serves as an official record of sale and must comply with both Dutch VAT Act (Wet op de omzetbelasting 1968) and EU VAT Directive requirements. This document is essential for e-commerce businesses to maintain proper financial records, fulfill tax obligations, and provide customers with legally required transaction documentation. The invoice must include specific elements such as unique identification numbers, detailed seller and buyer information, precise product or service descriptions, and VAT calculations. It's particularly important in the context of distance selling rules within the EU and must be retained for at least 7 years according to Dutch tax law.
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1. Invoice Header: Contains invoice number, date, and unique identifier
2. Seller Details: Full legal name, address, VAT number, Chamber of Commerce number (KvK), and contact information of the selling party
3. Buyer Details: Customer's full name, billing address, and if applicable, VAT number and company registration details
4. Order Details: Order number, date of order, and reference to online transaction
5. Product/Service Details: Itemized list of products/services, quantities, unit prices, and descriptions
6. Price Calculation: Subtotal, VAT breakdown per rate category, shipping costs, and total amount
7. Payment Information: Payment terms, due date, bank account details, and payment reference
8. Legal Statements: Mandatory VAT statements, applicable terms and conditions reference
1. Discount Information: Include when promotional codes or special discounts are applied
2. Shipping Details: Required for physical goods, including tracking number and delivery address if different from billing
3. Digital Delivery Information: For digital products, including download instructions or access details
4. B2B Specific Information: Include for business customers: purchase order numbers, department codes, or special reference numbers
5. Currency Exchange Information: Required when transaction involves multiple currencies
6. Return Policy: Include for consumer transactions where return rights apply under EU law
1. Specification of Services/Products: Detailed breakdown of products or services when the main invoice requires additional detail
2. VAT Calculation Details: Detailed breakdown of VAT calculations for complex transactions or multiple VAT rates
3. Delivery Schedule: For orders with multiple delivery dates or installment deliveries
4. Terms and Conditions: Full version of applicable terms and conditions for the transaction
Relevant legal definitions
Clauses
Relevant Industries
Retail
Technology
Consumer Goods
Digital Services
Fashion
Electronics
Food and Beverage
Software and Apps
Entertainment
Home and Garden
Sports and Recreation
Books and Media
Beauty and Personal Care
Professional Services
Education
Relevant Teams
Finance
Accounting
E-commerce Operations
Sales Administration
Tax
Billing
Revenue
Compliance
Digital Commerce
Customer Service
Relevant Roles
E-commerce Manager
Finance Director
Accounts Receivable Specialist
Tax Accountant
Financial Controller
Billing Coordinator
E-commerce Operations Manager
Sales Administrator
Digital Commerce Director
Revenue Accountant
Compliance Officer
Business Operations Manager
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