The Company Reference Letter is a crucial document in the Belgian employment landscape, serving as an official record of an individual's employment history and professional performance. It is typically requested when an employee leaves a company and seeks new employment opportunities, or when required for administrative or legal purposes. Under Belgian law, employers are obligated to provide certain employment information upon request, making this document particularly significant. The letter must balance the need for honest feedback with legal requirements regarding privacy, data protection, and anti-discrimination. It typically includes verified information about employment duration, responsibilities, and professional conduct, while adhering to strict Belgian legal frameworks regarding employment documentation and personal data handling.
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1. Company Letterhead: Official company letterhead including company name, address, and contact details
2. Date: Current date when the reference letter is issued
3. Addressee Details: "To Whom It May Concern" or specific recipient details if known
4. Employment Confirmation: Basic details confirming employment period, job title, and nature of employment (full-time/part-time)
5. Role Description: Brief overview of main responsibilities and duties performed
6. Professional Conduct: Statement about the employee's reliability, punctuality, and professional behavior
7. Closing Statement: Willingness to provide further information and contact details
8. Signature Block: Name, position, and signature of the authorized person writing the reference
1. Performance Assessment: Specific achievements and performance evaluation - include when explicitly requested and permitted by company policy
2. Reason for Leaving: Statement about why the employment ended - include only if mutually agreed with the former employee
3. Skills and Competencies: Detailed description of specific skills and competencies - include when relevant for the employee's future role
4. Project Highlights: Notable projects or achievements - include for senior positions or when specifically relevant
5. Character Traits: Personal qualities and soft skills - include when appropriate and positive
1. Employment Certificate: Official certificate of employment (required by Belgian law) - can be attached as supporting document
2. Training Certificates: Copies of relevant training or qualification certificates obtained during employment - attach if relevant and requested
3. Performance Reviews Summary: Summarized version of performance reviews - attach only if specifically requested and with employee's consent
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Media and Entertainment
Non-Profit
Public Sector
Relevant Teams
Human Resources
Legal
Administration
Personnel Management
Employee Relations
Corporate Services
Operations Management
General Management
Executive Leadership
Relevant Roles
HR Director
HR Manager
Department Manager
Chief Executive Officer
Managing Director
Operations Manager
Line Manager
Team Leader
Supervisor
Human Resources Business Partner
Legal Counsel
Administrative Manager
Office Manager
Personnel Officer
Employee Relations Manager
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