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Facilities Management Agreement Template for United Arab Emirates

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Key Requirements PROMPT example:

Facilities Management Agreement

"I need a Facilities Management Agreement for a high-rise commercial building in Dubai, UAE, where we'll be engaging a global FM provider to manage all aspects of the building including technical maintenance, cleaning, and security services, with service commencement planned for March 2025."

Document background
The Facilities Management Agreement is a critical document used to establish a formal relationship between a facilities management service provider and a property owner or operator in the UAE. This agreement is essential when engaging professional facilities management services for any type of property, from commercial buildings to residential complexes. The document must comply with UAE federal laws, including Federal Law No. 5 of 1985 (Civil Code) and relevant emirate-specific regulations. It typically includes detailed service specifications, performance metrics, staffing requirements, and commercial terms, while incorporating local requirements for building maintenance, health and safety, and labor regulations. The agreement is structured to protect both parties' interests while ensuring efficient property operations and maintenance in accordance with UAE standards.
Suggested Sections

1. Parties: Identification of the service provider and client, including full legal names and registration details

2. Background: Context of the agreement, property details, and purpose of the facilities management services

3. Definitions: Detailed definitions of terms used throughout the agreement

4. Appointment and Term: Formal appointment of the FM provider, commencement date, duration, and renewal terms

5. Scope of Services: Overview of facilities management services to be provided, with reference to detailed service specifications in schedules

6. Service Provider's Obligations: Key responsibilities and commitments of the facilities management provider

7. Client's Obligations: Key responsibilities and commitments of the client

8. Performance Standards: Required service levels and quality standards

9. Fees and Payment Terms: Pricing structure, payment schedule, and invoicing requirements

10. Staff and Subcontractors: Requirements for personnel, including qualifications, training, and subcontractor management

11. Health and Safety: Health, safety, and environmental requirements in line with UAE regulations

12. Insurance and Liability: Insurance requirements and allocation of risks between parties

13. Termination: Grounds for termination, notice periods, and consequences of termination

14. Confidentiality: Protection of confidential information and data

15. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law

16. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

Optional Sections

1. Change Control: Procedures for varying services or contract terms - included for complex or long-term agreements

2. Emergency Response: Specific procedures for emergency situations - important for critical facilities

3. Sustainability Requirements: Environmental and sustainability obligations - included when client has specific green building or sustainability goals

4. Technology and Systems: Requirements for CAFM systems and technology integration - included when specific systems are required

5. Transition and Mobilization: Detailed transition plan from previous provider - included when complex handover is required

6. Security Requirements: Specific security protocols - important for sensitive facilities like government buildings or banks

7. Asset Management: Detailed asset management requirements - included when provider is responsible for significant asset management

8. Force Majeure: Specific force majeure provisions beyond standard clauses - important for critical facilities

9. Islamic Finance Compliance: Specific provisions for Sharia compliance - included when required by client or financing

10. Local Content Requirements: Emiratisation and local content obligations - included when specific local content targets apply

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of all services to be provided

2. Schedule 2 - Properties: Detailed list and description of properties covered by the agreement

3. Schedule 3 - Key Performance Indicators: Specific performance metrics and measurement methods

4. Schedule 4 - Pricing and Commercial Terms: Detailed fee structure, including fixed fees, variable charges, and additional services

5. Schedule 5 - Staff and Resource Levels: Required staffing levels, qualifications, and key personnel

6. Schedule 6 - Equipment and Systems: List of equipment provided by each party and maintenance responsibilities

7. Schedule 7 - Reporting Requirements: Required reports, frequencies, and formats

8. Schedule 8 - Service Level Agreement: Detailed service levels and associated penalties/rewards

9. Schedule 9 - Planned Preventative Maintenance Program: Schedule of planned maintenance activities

10. Schedule 10 - Emergency Response Procedures: Detailed emergency protocols and contact information

11. Appendix A - Form of Performance Bond: Template for required performance bond or bank guarantee

12. Appendix B - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

13. Appendix C - Health and Safety Requirements: Detailed HSE requirements and procedures

14. Appendix D - Handover Requirements: Procedures for contract commencement and termination handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























































Clauses











































Relevant Industries

Real Estate

Commercial Property

Residential Property

Retail

Healthcare

Hospitality

Education

Industrial

Manufacturing

Government and Public Sector

Banking and Financial Services

Technology Parks

Shopping Malls and Retail Centers

Mixed-use Developments

Logistics and Warehousing

Relevant Teams

Facilities Management

Operations

Legal

Procurement

Finance

Real Estate

Property Management

Health Safety and Environment

Technical Services

Commercial

Risk Management

Compliance

Maintenance

Asset Management

Relevant Roles

Facilities Manager

Property Manager

Operations Director

Asset Manager

Building Services Manager

Maintenance Manager

Contract Manager

Procurement Manager

Technical Services Director

Chief Operating Officer

Real Estate Manager

HSE Manager

Commercial Director

Legal Counsel

Finance Director

Project Manager

Building Operations Manager

Sustainability Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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