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Facilities Management Agreement
"I need a Facilities Management Agreement for a 50-story commercial office building in Central Hong Kong, with comprehensive services including maintenance, security, cleaning, and technical services, starting from March 1, 2025."
1. Parties: Identification of the facility owner/operator and the facilities management service provider
2. Background: Context of the agreement, property details, and purpose of the engagement
3. Definitions and Interpretation: Definitions of key terms and interpretation rules
4. Appointment and Term: Formal appointment, commencement date, duration, and renewal terms
5. Services: Overview of facilities management services to be provided
6. Service Provider's Obligations: Key responsibilities, performance standards, and compliance requirements
7. Client's Obligations: Access rights, information provision, and cooperation requirements
8. Personnel and Subcontracting: Requirements for staff, supervision, and subcontractor management
9. Fees and Payment: Fee structure, payment terms, and review mechanisms
10. Performance Monitoring: KPIs, reporting requirements, and review meetings
11. Insurance and Liability: Required insurance coverage and liability limitations
12. Health and Safety: Safety requirements and compliance with Hong Kong regulations
13. Termination: Termination rights, notice periods, and consequences
14. Confidentiality: Protection of confidential information and data privacy
15. Dispute Resolution: Process for resolving disputes under Hong Kong law
16. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law
1. Environmental Management: Include when specific environmental requirements or green building standards apply
2. Emergency Response: Include for critical facilities requiring detailed emergency procedures
3. Innovation and Technology: Include when smart building or specific technological solutions are part of the services
4. Asset Management: Include when the scope includes maintaining an asset register and lifecycle planning
5. Energy Management: Include when specific energy efficiency targets or monitoring is required
6. Change Management: Include for complex facilities where significant operational changes are anticipated
7. Security Services: Include when security services are a significant component of the services
1. Schedule 1 - Property Details: Detailed description of the facilities and areas covered
2. Schedule 2 - Service Specifications: Detailed scope and specifications for each service
3. Schedule 3 - Performance Standards and KPIs: Specific metrics and standards for performance measurement
4. Schedule 4 - Fee Schedule: Detailed breakdown of fees, rates, and payment structure
5. Schedule 5 - Staff and Subcontractors: Key personnel, organizational structure, and approved subcontractors
6. Schedule 6 - Equipment and Systems: List of equipment and systems to be maintained
7. Schedule 7 - Reporting Requirements: Forms, frequency, and content of required reports
8. Schedule 8 - Emergency Procedures: Detailed emergency response procedures and contacts
9. Appendix A - Site Plans: Floor plans and site layouts
10. Appendix B - Forms and Templates: Standard forms for reporting, requests, and approvals
Authors
Commercial Real Estate
Retail
Healthcare
Education
Industrial
Hospitality
Office Buildings
Shopping Centers
Data Centers
Residential Complexes
Mixed-use Developments
Manufacturing
Logistics
Banking and Financial Services
Operations
Facilities Management
Property Management
Legal
Procurement
Asset Management
Risk Management
Maintenance
Technical Services
Commercial
Health and Safety
Security
Engineering
Environmental Services
Facilities Manager
Property Manager
Operations Director
Building Services Manager
Maintenance Manager
Technical Services Manager
Chief Operating Officer
Real Estate Manager
Asset Manager
Procurement Manager
Contract Manager
Health and Safety Manager
Security Manager
Engineering Manager
Sustainability Manager
Legal Counsel
Commercial Director
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