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Bookkeeping Engagement Letter Template for Hong Kong

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my small retail business in Hong Kong, covering monthly bookkeeping services and quarterly financial reporting, with an initial term of 12 months starting January 2025."

Document background
The Bookkeeping Engagement Letter is a crucial document used in Hong Kong's business environment to formalize the professional relationship between bookkeeping service providers and their clients. It serves as the foundational agreement that defines the scope of bookkeeping services, outlines mutual obligations, and establishes clear expectations for both parties. This document is essential when engaging professional bookkeeping services and must comply with Hong Kong's regulatory framework, including the Professional Accountants Ordinance (Cap. 50) and the Companies Ordinance (Cap. 622). It typically includes detailed service descriptions, fee structures, confidentiality provisions, and data protection measures, while incorporating specific requirements for Hong Kong's business and accounting practices.
Suggested Sections

1. Letter Header and Date: Professional letterhead, date, and client addressing details

2. Introduction: Opening paragraph thanking the client for choosing the firm and confirming the engagement

3. Scope of Services: Detailed description of the core bookkeeping services to be provided

4. Client Responsibilities: Clear outline of what the client needs to provide and their obligations

5. Our Responsibilities: Firm's commitments and professional obligations

6. Fees and Payment Terms: Fee structure, billing frequency, and payment requirements

7. Confidentiality and Data Protection: Commitments regarding data privacy and security

8. Term and Termination: Duration of engagement and termination provisions

9. Limitation of Liability: Professional liability limitations and indemnifications

10. Acceptance and Signature: Signature blocks and acceptance confirmation

Optional Sections

1. Additional Services: Description of supplementary services available, used when offering extended service options

2. Tax Services Disclaimer: Specific disclaimer regarding tax matters, used when the client may expect tax advice

3. Third-Party Access: Terms for sharing information with third parties, used when client requires coordination with other professionals

4. Remote Working Arrangements: Specific provisions for remote service delivery, used when services are provided virtually

5. Multi-Currency Handling: Specific terms for dealing with multiple currencies, used for clients with international operations

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list and description of all bookkeeping services included

2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and additional charges

3. Schedule C - Required Documentation: List of documents and information the client needs to provide

4. Appendix 1 - Service Level Agreement: Specific performance metrics and service standards

5. Appendix 2 - Data Protection Protocols: Detailed procedures for handling and protecting client data

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses
























Relevant Industries

Professional Services

Financial Services

Retail

Manufacturing

Technology

Healthcare

Hospitality

Real Estate

Construction

Import/Export

E-commerce

Non-profit Organizations

Small and Medium Enterprises

Relevant Teams

Finance

Accounting

Operations

Management

Administration

Compliance

Legal

Treasury

Financial Planning and Analysis

Corporate Governance

Relevant Roles

Chief Financial Officer

Finance Director

Financial Controller

Accountant

Bookkeeper

Finance Manager

Company Director

Business Owner

Company Secretary

Accounts Manager

Small Business Owner

Managing Director

Operations Manager

Financial Analyst

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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