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Bookkeeping Engagement Letter
"I need a Bookkeeping Engagement Letter for my small retail business in Auckland, covering monthly bookkeeping services, GST returns, and basic financial reporting, with services to commence from January 2025."
1. Letterhead and Date: Professional letterhead including firm details, professional memberships, and date of the letter
2. Client Address and Salutation: Full legal name and address of the client
3. Introduction: Opening paragraph confirming the engagement and thanking the client for choosing the service
4. Scope of Services: Clear outline of the bookkeeping services to be provided, including specific tasks and responsibilities
5. Client Responsibilities: Detailed list of client obligations, including providing accurate information and required documentation
6. Fee Structure: Clear explanation of fees, payment terms, and billing frequency
7. Timeline and Deadlines: Expected timeframes for service delivery and important deadline commitments
8. Confidentiality and Privacy: Commitment to maintaining confidentiality and compliance with Privacy Act 2020
9. Terms and Conditions: Key terms including limitation of liability, termination provisions, and dispute resolution
10. Acceptance: Clear instructions for how to accept the engagement, including signature blocks
1. AML/CFT Compliance: Required when services fall under AML/CFT regulations, outlining compliance requirements and client obligations
2. GST Registration: Include when the client requires GST registration and reporting services
3. Software and Systems: Include when specific accounting software will be used, detailing access and usage arrangements
4. Staff Assignment: Include when multiple staff members will be handling the client's affairs
5. Additional Services: Include when offering optional add-on services beyond basic bookkeeping
6. Professional Insurance: Include when specifically requested or for high-value engagements
1. Schedule A - Detailed Service Description: Comprehensive list of specific bookkeeping tasks and frequency of service delivery
2. Schedule B - Fee Schedule: Detailed breakdown of fees for different services, including hourly rates and fixed fee components
3. Schedule C - Required Documentation: List of documents and information the client needs to provide, including deadlines
4. Appendix 1 - Terms and Conditions: Full terms and conditions of the engagement
5. Appendix 2 - Privacy Policy: Detailed privacy policy and data handling procedures
6. Appendix 3 - Service Level Agreement: Specific performance metrics and service standards
Authors
Small Business
Retail
Hospitality
Professional Services
Manufacturing
Construction
Technology
Healthcare
Non-Profit Organizations
Real Estate
Agriculture
E-commerce
Consulting
Finance
Accounting
Administration
Compliance
Operations
Management
Executive
Audit
Tax
Bookkeeper
Accountant
Financial Controller
Chief Financial Officer
Business Owner
Managing Director
Finance Manager
Accounts Manager
Company Director
Small Business Owner
Financial Administrator
Practice Manager
Compliance Officer
Business Manager
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