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Bookkeeping Engagement Letter Template for New Zealand

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my small retail business in Auckland, covering monthly bookkeeping services, GST returns, and basic financial reporting, with services to commence from January 2025."

Document background
The Bookkeeping Engagement Letter is a fundamental document used in New Zealand's professional services sector to formalize the relationship between bookkeeping service providers and their clients. It is typically implemented at the commencement of a new client relationship or when updating terms with existing clients. The document ensures compliance with New Zealand's Financial Reporting Act 2013, Tax Administration Act 1994, and other relevant legislation while incorporating professional standards required by accounting bodies. This engagement letter outlines essential elements including scope of services, fee structures, client responsibilities, confidentiality obligations, and terms of service, serving as both a legal protection and a clear communication tool for all parties involved.
Suggested Sections

1. Letterhead and Date: Professional letterhead including firm details, professional memberships, and date of the letter

2. Client Address and Salutation: Full legal name and address of the client

3. Introduction: Opening paragraph confirming the engagement and thanking the client for choosing the service

4. Scope of Services: Clear outline of the bookkeeping services to be provided, including specific tasks and responsibilities

5. Client Responsibilities: Detailed list of client obligations, including providing accurate information and required documentation

6. Fee Structure: Clear explanation of fees, payment terms, and billing frequency

7. Timeline and Deadlines: Expected timeframes for service delivery and important deadline commitments

8. Confidentiality and Privacy: Commitment to maintaining confidentiality and compliance with Privacy Act 2020

9. Terms and Conditions: Key terms including limitation of liability, termination provisions, and dispute resolution

10. Acceptance: Clear instructions for how to accept the engagement, including signature blocks

Optional Sections

1. AML/CFT Compliance: Required when services fall under AML/CFT regulations, outlining compliance requirements and client obligations

2. GST Registration: Include when the client requires GST registration and reporting services

3. Software and Systems: Include when specific accounting software will be used, detailing access and usage arrangements

4. Staff Assignment: Include when multiple staff members will be handling the client's affairs

5. Additional Services: Include when offering optional add-on services beyond basic bookkeeping

6. Professional Insurance: Include when specifically requested or for high-value engagements

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list of specific bookkeeping tasks and frequency of service delivery

2. Schedule B - Fee Schedule: Detailed breakdown of fees for different services, including hourly rates and fixed fee components

3. Schedule C - Required Documentation: List of documents and information the client needs to provide, including deadlines

4. Appendix 1 - Terms and Conditions: Full terms and conditions of the engagement

5. Appendix 2 - Privacy Policy: Detailed privacy policy and data handling procedures

6. Appendix 3 - Service Level Agreement: Specific performance metrics and service standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Small Business

Retail

Hospitality

Professional Services

Manufacturing

Construction

Technology

Healthcare

Non-Profit Organizations

Real Estate

Agriculture

E-commerce

Consulting

Relevant Teams

Finance

Accounting

Administration

Compliance

Operations

Management

Executive

Audit

Tax

Relevant Roles

Bookkeeper

Accountant

Financial Controller

Chief Financial Officer

Business Owner

Managing Director

Finance Manager

Accounts Manager

Company Director

Small Business Owner

Financial Administrator

Practice Manager

Compliance Officer

Business Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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